Administrative Support Specialist

2 weeks ago

Mississauga, Ontario, Canada X-Axis Solutions Full time

X-Axis Solutions is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.

Key Responsibilities
  • Implement new administrative procedures to improve efficiency and productivity
  • Review and evaluate existing procedures to identify areas for improvement
  • Delegate work to office support staff to ensure tasks are completed efficiently
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including co-ordinating and planning for office services
  • Assist in the preparation of the operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Train staff and oversee and co-ordinate office administrative procedures
  • Resolve conflict situations and plan and control budget and expenditures
Requirements
  • 7 months to less than 1 year of experience in an administrative role
  • Secondary (high) school graduation certificate
  • Excellent oral and written communication skills
  • Ability to multitask and work under pressure
  • Efficient interpersonal skills and a team player
Computer and Technology Knowledge
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
Work Conditions and Physical Capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
Personal Suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Team player

X-Axis Solutions is an equal opportunities employer and welcomes applications from all qualified candidates.

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