Office Administrative Assistant

3 weeks ago

Hamilton, Ontario, Canada INTOM INDUSTRIAL SUPPLY INC Full time
Job Summary

We are seeking an experienced Office Administrative Assistant to join our team at INTOM INDUSTRIAL SUPPLY INC. As an Office Administrative Assistant, you will be responsible for providing administrative support to our office operations, including establishing and implementing policies and procedures, training other workers, and determining and establishing office procedures and routines.

Key Responsibilities
  • Establish and Implement Policies and Procedures: Develop and implement policies and procedures to ensure efficient and effective office operations.
  • Train Other Workers: Provide training and guidance to other workers to ensure they have the necessary skills and knowledge to perform their duties.
  • Determine and Establish Office Procedures and Routines: Develop and implement office procedures and routines to ensure smooth and efficient operations.
  • Schedule and Confirm Appointments: Schedule and confirm appointments and meetings as needed.
  • Answer Telephone and Relay Telephone Calls and Messages: Answer telephone calls and relay messages to the appropriate personnel.
  • Answer Electronic Enquiries: Respond to electronic enquiries and provide information as needed.
  • Advise Senior Management: Provide advice and guidance to senior management on administrative matters.
  • Respond to Employee Questions and Complaints: Respond to employee questions and complaints in a timely and professional manner.
  • Order Office Supplies and Maintain Inventory: Order office supplies and maintain inventory levels to ensure that the office is adequately stocked.
  • Arrange Travel, Related Itineraries and Make Reservations: Arrange travel, related itineraries, and make reservations as needed.
  • Set Up and Maintain Manual and Computerized Information Filing Systems: Set up and maintain manual and computerized information filing systems to ensure that information is accurately and efficiently stored and retrieved.
  • Type and Proofread Correspondence, Forms and Other Documents: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Conduct Research: Conduct research as needed to provide information and support to the office.
  • Perform Data Entry: Perform data entry tasks as needed to ensure that information is accurately and efficiently recorded.
  • Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, including preparing bills of lading, invoices, and other shipping documents.
  • Prepare Price Quotations: Prepare price quotations as needed.
Requirements
  • Education: College/CEGEP diploma or equivalent.
  • Experience: Will train.
  • Language: English.
  • Hours: 37 hours per week.
  • Work Term: Permanent.
Benefits
  • Free Parking Available: Free parking available on site.
  • Learning/Training Paid by Employer: Learning and training paid by employer.
  • Parking Available: Parking available on site.

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