Executive Support Specialist

2 weeks ago

Vancouver, British Columbia, Canada Beazu Wholesale Full time
Job Description

We are seeking an Executive Support Specialist to join our team at Beazu Wholesale.

Responsibilities
  • Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Distribute mail and other materials efficiently, maintaining a well-organized workspace.
  • Supervise and train other workers, fostering a positive and productive work environment.
  • Record and prepare minutes of meetings, seminars, and conferences, capturing key takeaways and action items.
  • Evaluate and establish office procedures and routines, promoting efficiency and productivity.
  • Schedule appointments and confirm bookings, managing calendars and diaries effectively.
  • Answer telephone calls and relay messages promptly, providing excellent customer service.
  • Respond to electronic enquiries, resolving issues and addressing concerns.
  • Compile data, statistics, and other information, analyzing trends and patterns.
  • Purchase office supplies and maintain inventory levels, ensuring adequate stock and minimizing waste.
  • Arrange travel itineraries and make reservations, coordinating logistics and transportation.
  • Greet visitors and direct them to relevant contacts or service areas, providing a warm and welcoming experience.
  • Set up and maintain manual and computerized filing systems, ensuring accurate and efficient record-keeping.
  • Type and proofread correspondence, forms, and documents, presenting high-quality written content.
Requirements
  • Hold a college certificate or equivalent experience, demonstrating strong educational foundation.
  • Demonstrate 2 years of relevant experience, showcasing expertise and skills.
  • Work a permanent schedule, with approximately 30-40 hours per week.
  • Be proficient in English language, ensuring clear communication and comprehension.

We offer a competitive salary of $**45,000 - $60,000 per year**, reflecting the responsibilities and requirements of this role. If you are a motivated and organized individual looking for a new challenge, please apply.

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