Executive Support Specialist

4 weeks ago

Vancouver, British Columbia, Canada Canada Inc. Full time

We are seeking an experienced and highly organized Executive Support Specialist to join our team at Canada Inc. in a permanent role.

About the Role

The Executive Support Specialist will provide administrative support to senior management, ensuring seamless execution of day-to-day tasks and projects. This is a dynamic opportunity for an individual who thrives in a fast-paced environment with multiple priorities and deadlines.

Key Responsibilities
  • Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records and action items.
  • Determine and establish office procedures and routines to enhance efficiency and productivity.
  • Schedule and confirm appointments, ensuring timely coordination and communication with stakeholders.
  • Manage contracts, maintaining confidentiality and adhering to company policies.
  • Answer telephone calls and relay messages, providing excellent customer service and responding to inquiries.
  • Oversee data entry, accurately capturing information and maintaining data integrity.
  • Provide exceptional customer service, addressing queries and resolving issues promptly and professionally.
Requirements
  • High school diploma or equivalent required; post-secondary education an asset.
  • Minimum 1 year of experience in a similar role, preferably in a retail or wholesale setting.
  • Strong organizational skills, with attention to detail and ability to multitask.
  • Excellent written and verbal communication skills, with proficiency in Google Docs, MS Excel, and other Microsoft Office applications.
  • Ability to work independently and as part of a team, with flexibility to adapt to changing priorities and deadlines.
What We Offer
  • A competitive salary of $60,000 - $80,000 per year, based on experience.
  • A comprehensive health care plan, including medical, dental, and vision coverage.
  • Maternity and parental benefits, supporting work-life balance and family well-being.
  • Team building opportunities, fostering a collaborative and inclusive work environment.
How to Apply

If you are a motivated and organized individual with a passion for delivering exceptional results, please submit your application, highlighting your relevant experience and qualifications.

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