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Administrative Officer

1 month ago

Kingston, Ontario, Canada Queen's University Full time
Job Title: Administrative Officer

We are seeking an experienced Administrative Officer to join our team at Queen's University. The successful candidate will be responsible for providing administrative support to our senior management team.

Key Responsibilities:
  • Type and Proofread Correspondence: Ensure that all correspondence, forms, and documents are accurately typed and proofread.
  • Schedule and Confirm Appointments: Schedule and confirm appointments for senior management team members.
  • Reconcile Accounts: Reconcile accounts and perform basic bookkeeping tasks.
  • Plan and Implement Recruitment Strategies: Plan, develop, and implement recruitment strategies to attract top talent.
  • Monitor Safety Conditions: Monitor safety conditions and ensure that the workplace is safe and healthy.
  • Arrange and Coordinate Seminars: Arrange and coordinate seminars, conferences, and other events.
  • Advise Senior Management: Provide advice and guidance to senior management on administrative matters.
  • Record and Prepare Minutes: Record and prepare minutes of meetings, seminars, and conferences.
  • Arrange Travel and Itineraries: Arrange travel, related itineraries, and make reservations.
  • Open and Distribute Mail: Open and distribute mail and other materials.
  • Evaluate Daily Operations: Evaluate daily operations and make recommendations for improvement.
  • Direct and Control Daily Operations: Direct and control daily operations to ensure that they are running smoothly.
  • Coordinate Information Flow: Coordinate the flow of information within the team.
  • Coordinate HR Activities: Coordinate the activities of the HR department to ensure that they meet the organization's goals.
Requirements:
  • Education: Bachelor's degree.
  • Experience: 5 years or more of experience in an administrative role.
  • Language: English.
  • Work Hours: 35 hours per week.
Benefits:
  • Health Benefits: Dental plan and health care plan.
  • Financial Benefits: Pension plan.