Event Coordinator

1 week ago

Vancouver, British Columbia, Canada AMS of UBC Full time

About the Role:

The AMS of UBC is seeking a highly skilled and experienced Event Lead to join our Catering & Conferences team. As an Event Lead, you will be responsible for the successful execution of our operations through the planning, coordination, and delivery of events.

Key Responsibilities:

  • Provide exceptional customer service by liaising with clients to ensure order verification and professional service.
  • Execute catering/banquet functions and assist the management team with the execution of larger events.
  • Supervise and direct Catering & Conferences Associates and Drivers in the planning and execution of events.
  • Assist the management team with human resources-related tasks, such as training and scheduling of staff.
  • Liaise and coordinate with the sales team to ensure a seamless guest experience.
  • Plan and prepare for events, ensuring cleanliness of relevant areas, including set-up and tear-down of rooms according to client specifications.
  • Adhere to all AMS policies and procedures, as well as regulatory entities such as FoodSafe, Liquor and Cannabis Regulatory Branch, and Worksafe BC.
  • Ensure the professional assembly and presentation of all food and beverage items during events.
  • Prepare, load, and safely store food and beverage items, equipment, and supplies in the AMS catering vehicle(s).
  • Actively promote Catering and Conference events.
  • Ability to work flexible hours, including evenings, weekends, and holidays, and be on call.
  • Work with the AMS mission statement and values to operate a successful department.

Requirements:

  • A minimum of 2 years of experience in food and beverage supervisory roles.
  • Ability to lift up to 22 kg (48.5 lbs).
  • Ability to stand for 100% of shift.
  • Ability to work flexible hours, including evenings and late nights.
  • Ability to carry 3 plates and a tray.
  • Valid BC driver's license with a clean driver's abstract.
  • Food Safe level 1 certification or higher.
  • Serving-It-Right certification.
  • Self-motivated with demonstrated superior skills in customer service and organization.
  • Strong leadership, organizational, problem-solving, and time-management skills.
  • Detail-oriented, ability to perform tasks in a timely manner, and follow instructions.
  • Language: Required to speak, read, and write English, with fluency in other languages being an asset.
  • Experience with MS Office Suite an asset.

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