Industrial Project Coordinator

5 days ago

Port Coquitlam, British Columbia, Canada Brymark Installations Full time

About Brymark Installations Group Inc.

Brymark Installations Group Inc. is a British Columbia-based industrial general contracting company with a strong focus on piping, structural, and mechanical system installation for the petrochemical, bulk material handling, power generation, mining, and pulp and paper industries.

We offer various related services, including civil, maintenance, demolition, and project management. Our company has been building its reputation for integrity, reliability, and expertise in handling challenging projects since 1983.

As a proud member of the Carlson Construction Group, we are committed to delivering exceptional results and exceeding our clients' expectations.

Salary

The salary for this role is estimated at $65,000 - $80,000 per annum, depending on experience.

About the Job

We are seeking a highly skilled and motivated Project Coordinator to join our dynamic team. The successful candidate will support, coordinate, and oversee the data collection for Daily LEMs (Labour, Equipment, and Materials) and timecard entry system.

This role requires collaboration with site supervisors, project control personnel, and the PM from both the field and office. The ideal candidate will be responsible for collecting field documentation, entering time cards, and coding costs for all labor, material packing slips, subcontractor LEMs, and equipment in the Brymark Daily LEMs, followed by submission to the client.

The successful candidate will also submit all packing slips and subcontractor timesheets to the head office in a well-organized format ready for invoicing backup. This includes ensuring that all necessary documentation is submitted daily and following up on any missing information.

Key Responsibilities:

  • Support, coordinate, and oversee the data collection for Daily LEMs (Labour, Equipment, and Materials) and timecard entry system.
  • Collaborate closely with site supervisors, project control personnel, and the PM from both the field and office.
  • Daily tasks include collecting field documentation, entering time cards, and coding costs for all labor, material packing slips, subcontractor LEMs, and equipment in the Brymark Daily LEMs, followed by submission to the client.
  • Submit all packing slips and subcontractor timesheets to the head office in a well-organized format ready for invoicing backup.
  • Ensure that all necessary documentation is submitted daily and follow up on any missing information.
  • Prepare documents for weekly Brymark invoicing.
  • Contribute and participate with the Project Controls team for client-facing reporting.
  • Support project status reports, job cost tracking, and revenue reporting with the project controls team.
  • Complete material takeoff to prepare estimates and purchase orders.
  • Review technical documentation and prepare fieldwork packages including drawings, manuals, SWEP, equipment requirements, access, and materials.
  • Assist field crews with technical inquiries as needed.
  • Prepare RFI's and Technical submittals.
  • Support Quality Control activities and documentation.
  • Receive and track materials on-site.
  • Act as a proactive safety leader within the company.

Required Skills and Qualifications

To succeed in this role, you will need:

  • EIT, Applied Science Technologist (AScT), or comparable trade experience.
  • Construction experience with knowledge of Construction Field Operations and typical field construction paperwork.
  • Accounting education and experience are an asset.
  • Proficiency in Microsoft Office applications including Word, Excel, and Outlook.
  • Knowledge of Procore Construction Project Management software or similar is an asset.
  • Possession of a valid driver's license and access to a vehicle.
  • First Aid level 1 certification is an asset.
  • Good computer and word processing skills including experience with formatting documents to meet company standards consistently.
  • A background in trades is an asset with an understanding of heavy industrial structural/mechanical components and processes, such as heavy equipment assembly/installations and bulk material handling like conveyors.

Skills/Abilities/Attributes

You should possess:

  • Adaptable: capable of working in a fast-paced, high-pressure environment, adjusting to different situations, and effectively managing multiple work assignments simultaneously.
  • Independent & Self-Starter: able to work well with limited supervision and as part of a collaborative team.
  • Proactive, results-oriented approach: motivated to achieve and meet daily, weekly, and monthly timelines.
  • Excellent time management, analytical, and problem-solving skills.
  • Strong attention to detail, highly organized, and proficient in filing and record-keeping.
  • High personal, professional, and ethical standards to consistently produce high-quality results.
  • Exceptional relationship-building skills, both with internal and external clients.
  • Team Player: dedicated to fostering positive team dynamics, contributing expertise, and following leadership directives.

In Return, We Offer

As a valued member of our team, you can expect:

  • Competitive base salary.
  • Company-paid RRSP. Bonus eligible.
  • Professional development.
  • 14 statutory holidays per calendar year.
  • Competitive benefits program.
  • The opportunity to grow with a BC family-owned and operated company.

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