Executive Assistant

4 weeks ago


Kirkland, Quebec, Canada Randstad Canada Full time
Job Title: Executive Assistant

We are seeking an experienced Executive Assistant to join our team at Randstad Canada. As an Executive Assistant, you will provide administrative support to our General Management team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Assist General Management in the development of various files and follow up with stakeholders on policies, standards, and procedures.
  • Ensure the planning and administrative organization of the general management team.
  • Verify the general management's administrative and decision-making files prior to presentation to decision-making bodies, and ensure that appropriate corrective action is taken where necessary.
  • Receives, filters, and forwards requests submitted to General Management. Identifies emergencies and priorities. Processes requests within his/her area of responsibility.
  • Organize and coordinate committees, meetings, and gatherings on behalf of general management.
  • Analyze correspondence, ensure follow-up, and exercise the necessary control with the concerned.
  • Makes diary management arrangements for the General Manager and the Mayor.
  • Contributes to maintaining a positive work environment.
Requirements:
  • A college diploma (DEC) in secretarial studies or equivalent.
  • Two (2) years' experience in a job that allows familiarization with the nature of the job.
  • Knowledge of the municipal environment (an asset).
  • Knowledge of business correspondence.
  • Fluency in written and spoken French and English (City with bilingual status).
Skills:
  • Demonstrate initiative, organization, responsibility, and judgment.
  • Analyze and find solutions to urgent and/or conflict situations.
  • Maintain and follow up on deadlines; analyze and synthesize facts; write clear, concise texts; tactful interpersonal relations.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are interested in this opportunity, please submit your resume to us. We look forward to hearing from you.


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