Medical Office Coordinator

1 week ago


Caledon Village, Ontario, Canada Mountview Physiotherapy & Rehab Centre Full time

We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Mountview Physiotherapy & Rehab Centre. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.

About the Job

This is a permanent full-time position working 35 hours per week. The ideal candidate will have completed secondary (high) school graduation certificate and possess 1 to less than 7 months of relevant experience.

Key Responsibilities
  • Coordinate the flow of information between patients, healthcare providers, and insurance companies
  • Manage incoming mail and other materials, ensuring timely distribution and follow-up
  • Schedule appointments and confirm patient details
  • Process insurance claims and maintain accurate records
  • Maintain a secure and organized filing system
  • Order supplies and manage inventory levels
  • Develop and implement office procedures to enhance efficiency and productivity
  • Prepare medical reports, correspondence, and spreadsheets for review
  • Maintain confidential patient files and records
  • Perform data entry tasks with accuracy and attention to detail
  • Provide exceptional customer service to patients and colleagues alike
Supervision and Computer Skills

The successful candidate will be responsible for supervising 1 to 2 team members and will possess strong computer skills, including proficiency in MS Word, MS Excel, MS Windows, and MS Outlook.

Work Environment and Physical Demands

This role requires the ability to work in a fast-paced environment, handle multiple tasks simultaneously, and meet deadlines under pressure. Excellent attention to detail and organizational skills are essential for success in this position.

What We Offer

We offer a competitive salary of $45,000 - $55,000 per year, depending on experience, plus opportunities for professional growth and development in a dynamic and supportive team environment.

Mountview Physiotherapy & Rehab Centre is committed to providing a welcoming and inclusive work environment for all employees, regardless of their background or identity. We strive to create a culture that values diversity, equity, and inclusion, and we actively seek candidates who share our vision.



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