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Administrative Coordinator

2 months ago

White Rock, British Columbia, Canada Fraser Health Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to provide exceptional support to our Executive Director/Executive Medical Director. This is a unique opportunity to join the Fraser Health team and contribute to the delivery of high-quality patient care.

Key Responsibilities
  • Provide administrative and secretarial support to the Executive Director/Executive Medical Director, including drafting correspondence, generating reports, and coordinating meetings.
  • Act as a liaison between the Executive Director/Executive Medical Director, hospitals, communities, leadership, and outside agencies.
  • Manage shifting appointment calendars, coordinate workflow, and develop new work methods and procedures.
  • Research, organize, and summarize support materials, and independently generate complex reports and presentations.
  • Respond to sensitive internal and external inquiries, and provide information directly or refer to appropriate areas or individuals.
  • Assist in the review and monitoring of expenditures for multiple budget reports, and investigate variances.
  • Arrange meetings, book meeting rooms, prepare meeting agendas, and record meeting minutes.
  • Perform record management duties, including setting up and maintaining filing systems and databases.
Requirements
  • Grade 12 plus graduation from a recognized administrative or secretarial program.
  • Five years' recent related experience in a large complex business or healthcare environment.
  • Ability to type 55 w.p.m., operate a computer, and work independently with multiple priorities.
  • Proficiency with Microsoft Office applications at an advanced level.
Competencies

The successful candidate will demonstrate the leadership practices of the Fraser Health Leadership Framework of Clear, Caring, and Courageous, and create the conditions for people to succeed.