Project Manager, Facilities

7 hours ago

Timmins, Ontario, Canada Ontario Northland Full time
Job Title: Project Manager, Facilities

Job Summary:

We are seeking a highly skilled Project Manager, Facilities to join our team at Ontario Northland. The successful candidate will be responsible for managing construction projects and the purchase of equipment to implement the capital plan and support ONTC initiatives.

Key Responsibilities:
  1. Manage projects as assigned by the Manager, Capital Project.
  2. Prepare and supply detailed scope of work packages for installation, modification, operation, and maintenance of equipment, systems, and buildings with the assistance of consultants.
  3. Prepare necessary documents for RFQs, RFTs, and RFPs to acquire the services of consultants, engineers, architects, and outside contractors to purchase new and/or modify or repair existing equipment, systems, and facilities.
  4. Review contract plans and specifications for compliance with appropriate building codes and project requirements.
  5. Work with Legal and Procurement to develop contract documents and quote/tender projects following company policies and procedures.
  6. Purchase materials to complete projects following company policies and procedures.
  7. Provide consistent, timely, and reliable communication between all project stakeholders, including ONTC personnel, professional service providers, and contractors to ensure that the projects are thoroughly documented and understood.
  8. Manage multiple contractors and vendors. Coordinate, schedule, and monitor the work of ONTC trades, outside contractors, and suppliers.
  9. Manage project schedules and track progress, identify risks, and develop mitigation and contingency plans. Prepare status reports as required.
  10. Manage project documentation, including plans, specifications, RFIs, schedules, submittals, budgets, reviewing change orders, progress payment requests.
  11. Maintain project files, contract documentation, and detailed cash flow tracking.
  12. Maintain contract documentation on legal contract management software (Cobblestone).
  13. Complete all project initiation charters and forms. Review cash flow projections (monthly and quarterly) in ONTC capital project tracking.
  14. Create and assist in the creation of business cases for new capital projects.
  15. Provide information to Enterprise Asset Management (EAM) program as requested.
  16. Administer contracts, including safety orientation, field inspection, and supervision of contract work on various projects for the assigned area.
  17. Coordinate with Facility Supervisors to identify building elements that will be covered by maintenance programs and building elements that will be covered by capital projects.
  18. Coordinate with ONTC Supervisors for the implementation of Capital Projects.
  19. Coordinate work activities with other departments to ensure safe, cost-effective execution of projects and planned maintenance work.
  20. Occasionally, assist in troubleshooting maintenance issues and coordinate engineering support.
  21. Maintain programs as required to ensure systems meet Canada Occupational Health and Safety Regulations (Pressure piping inspection records, Electrical inspection records, Building code inspection records, and Designated Substances).
  22. Stay up to date with energy-saving and sustainability opportunities in the area of expertise.
  23. Update SLAM software to aid in tracking ONTC's state of good repair journey.
  24. Oversee all assigned facilities construction projects from conception to completion.
  25. Assume other related duties as assigned by the Director of Facilities.
Requirements:
  1. University degree in Construction Management or Engineering discipline (mechanical, electrical, structural, civil, architecture). Equivalent combination of education, training, and experience may be considered.
  2. 3-5 years' experience in building systems in an industrial setting with practical knowledge.
  3. Working knowledge and experience with various engineering disciplines.
  4. Minimum 2 years of Project Management experience. Project Management (PMP) designation (or equivalent) is an asset.
  5. Experience with Construction Contract Project Management (coordination, planning, scheduling, legal contracts, documentation, etc.).
  6. Experience with preparation of cost estimates, budgets, and budgetary requests.
  7. Ability to prepare and supply detailed scope of work documents and RFQs.
  8. Ability to develop project plans, lead project teams, accomplish project steps within set time frames, and manage the work of consultants and contractors.
  9. Ability to effectively use technology, including the Microsoft Office Suite, especially Teams, Word, and Excel.
  10. Knowledge of Autodesk Build, Smartsheet, Questica, RSMEANS Data Estimating software is an asset.
  11. Knowledge of current building and construction codes and regulations, including directives, policies, and practices relevant to the Federal and Provincial public sector.
  12. Proven communication skills dealing with diverse stakeholders and ability to express views, ideas, and facts effectively both orally and in writing.
  13. Knowledge and understanding of CCDC (Canadian Construction Documents Committee) contracts, including Article of Agreement, Condition of Contract, and Supplementary/Special Conditions.
  14. Must be capable of working independently and under pressure with minimum supervision.
  15. Valid G driver's license and the ability to travel.
  16. Must possess excellent interpersonal and leadership skills.
  17. Must be committed to company health and safety.
Background Investigation:

The successful candidate will need to pass the following clearances: criminal record check, employment references, and education verification.

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