Administrative Assistant to Junior School Head

5 days ago

Toronto, Ontario, Canada Branksome Hall Full time
Job Title: Administrative Assistant to Junior School Head

Branksome Hall, a leading IB World School for girls in Toronto, is seeking an experienced Administrative Assistant to support the Head of the Junior School. This is a full-time, full-year role that requires a high level of organization, attention to detail, and excellent communication skills.

Key Responsibilities:
  • Schedule appointments and coordinate meetings with staff, students, parents, and external stakeholders
  • Prepare and distribute agendas, presentation materials, and coordinate logistics for meetings
  • Oversee the Junior School calendar and attend whole school meetings
  • Support with assessment of students' needs and contact the Nurse as necessary
  • Review, edit, and draft documents for format, clarity, grammar, punctuation, and spelling
  • Prepare and format reports, including Board reports and other reports as required
  • Arrange and coordinate logistics for travel, including purchasing airline tickets and arranging accommodation
  • Monitor expenditure for the Junior School and follow up on budget variances
  • Prepare expense reports and cheque requisitions, and manage credit card expenses and statement recording
  • Provide support to the JS Receptionist/Administrative Assistant with greeting and directing visitors/parents, answering phones, and managing the entrance security system
  • Be aware of student allergies and serious medical issues and keep the Head apprised of potential medical issues or accidents as required
Requirements:
  • Post-secondary training in a related field
  • 3+ years experience providing a combination of senior level support and administrative support
  • Proficient in the use of computer software programs, Microsoft Word, Excel, PowerPoint, Outlook, Zoom, Google Suite applications, Student Information Systems
  • Experience in an educational setting is an asset
  • High level of sound and independent judgment, reasoning, and discretion
  • Excellent writing skills, including proper spelling, grammar, and punctuation
  • Strong knowledge of general office procedures involving calendar management, event coordination, travel arrangements, and reports
  • Superior time management and multitasking skills; ability to prioritize tasks with minimal supervision and strong attention to detail
Why Join Branksome Hall:

Branksome Hall offers a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits, and pension plans, including contributions to the Ontario Teachers' Pension Plan (OTPP) for eligible employees. Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship. Engage with a network of internationally renowned industry experts, leaders, and entrepreneurs. Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range: $46,904 - $58,552

How to Apply:

Submit your application to our careers page by October 10th, 2024. Applications will be reviewed on an ongoing basis and the posting will remain active until the position is filled.

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