Administrative Assistant to Head, Junior School

3 days ago

Toronto, Ontario, Canada Branksome Hall Full time
Job Title: Administrative Assistant to Head, Junior School

Branksome Hall is seeking a highly organized and detail-oriented Administrative Assistant to support the Head of Junior School. The successful candidate will provide administrative support to the Head, Junior School, ensuring the smooth operation of the Junior School Office.

Key Responsibilities:
  • Schedule appointments and manage the Head's calendar
  • Coordinate events and meetings, including logistics and room bookings
  • Prepare and distribute agendas, presentation materials, and other documents as required
  • Oversee the Junior School Calendar and attend whole school meetings
  • Support with assessment of students' needs and contact the Nurse as necessary
  • Review, edit, and draft documents for format, clarity, grammar, punctuation, and spelling
  • Prepare, format, and edit reports, including Board reports and other reports as required
  • Arrange and coordinate logistics for travel, including purchasing airline tickets and arranging accommodation
  • Monitor the expenditure for the Junior School and follow up on budget variances
  • Prepare expense reports and cheque requisitions, and manage credit card expenses and statement recording
  • Provide support to the JS Receptionist/Administrative Assistant with greeting, directing visitors/parents, answering phones, and managing the entrance security system
  • Be aware of student allergies and serious medical issues and keep the Head apprised of potential medical issues or accidents as required
Requirements:
  • Post-secondary training in a related field
  • 3+ years of experience providing a combination of senior-level support and administrative support
  • Proficient in the use of computer software programs, including Microsoft Word, Excel, PowerPoint, Outlook, Zoom, and Google Suite applications
  • Experience in an educational setting is an asset
  • High level of sound and independent judgment, reasoning, and discretion
  • Excellent writing skills, including proper spelling, grammar, and punctuation
  • Strong knowledge of general office procedures involving calendar management, event coordination, travel arrangements, and reports
  • Superior time management and multitasking skills, with the ability to prioritize tasks with minimal supervision and strong attention to detail
Why Join Branksome Hall?

Branksome Hall offers a competitive salary and generous benefits package, including a taxable lunch benefit, health and dental benefits, and pension plans. We are committed to the growth and development of our employees through ongoing professional development and mentorship. Join our community of highly collaborative and mission-driven colleagues and experience the opportunity to engage with a network of internationally renowned industry experts, leaders, and entrepreneurs.

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