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Project Coordinator

2 months ago

Vancouver, British Columbia, Canada Kasian Architecture Interior Design and Planning Full time
About Kasian Architecture Interior Design and Planning

Kasian is a leading architectural firm that has been transforming ordinary spaces into extraordinary experiences for almost 40 years. With a team of over 250 professionals across Canada, we deliver innovative design solutions in various market sectors, including commercial, workplace, healthcare, senior living, industrial, transportation, post-secondary, and public opportunities.

Job Summary

We are seeking a highly organized and detail-oriented Project Administrator to join our Vancouver office. As a key member of our project team, you will partner with Project Managers to ensure projects are delivered smoothly and efficiently.

Key Responsibilities
  • Partner with Project Managers to set up, maintain, and invoice projects in accordance with contract requirements.
  • Liaise with external consultants, clients, and contractors to ensure project deliverables are met.
  • Track all project documentation, including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, and building permits.
  • Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates in MS Project and Excel.
  • Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle.
  • Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, and other financial matters.
  • Ensure project close-out procedures are completed on a timely basis.
Requirements
  • At least 2 years of related project administration experience in the construction, engineering, or architecture/interior design environment.
  • Experience with Deltek-Vantagepoint would be an asset.
  • Advanced Excel and MS Project skills.
  • Able to develop solid working relationships both internally and with clients, consultants, and contractors.