Research and Outreach Project Coordinator

1 month ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary

The Research and Outreach Project Coordinator is a temporary part-time position providing administrative, communications, and event support for Critical Image Forum, a VPRI-funded UBC-based interdisciplinary research cluster. The Cluster Leads are Associate Professor Althea Thauberger and Assistant Professor Kelly Midori McCormick. The cluster is primarily concerned with establishing a body of outward-facing research led by its members and partners that shares and contributes to our collective work in photographic and expanded documentary practices. We maintain an online digital archive of discursive materials for research and pedagogical applications, and support public events and presentations that promote critical photographic literacy.

Key Responsibilities

  • Coordinate and monitor project timelines, milestones, and budgets as set by the Cluster Leads.
  • Create and update contact lists and program calendars.
  • Coordinate travel and hospitality.
  • Coordinate audio/visual recordings of public events and the sharing of documentation.
  • Assist in collecting research resources and updating the project website.
  • Organize cluster meetings.
  • Generate emails, edit the cluster newsletter.
  • Liaise with cluster members, graduate Research Assistants, and associated researchers.
  • Assist with financial accounting.
  • Support communications between partners, faculties, and institutions.

Working Relationships

The Research and Outreach Project Coordinator reports directly to the cluster co-leads. Liaises closely with members of the Research Cluster team, including faculty and staff from the Department of Art History, Visual Art and Theory, as well as partner organizations The Morris and Helen Belkin Art Gallery and Polygon Gallery. Works with all faculty cluster members, the AHVA Administrator, and Program Assistant. Communicates with a variety of UBC departments and units, faculty, staff, students, and various internal stakeholders across campus. Liaises with external partners and researchers.

Requirements

  • High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.
  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

  • Training in office procedures and administrative practices.
  • Post-secondary degree in a relevant discipline (art history, visual arts, media studies).
  • Experience working in an arts research organization in a position with administrative, program, or event coordination responsibilities.
  • Familiarity with UBC campus and financial systems.
  • Knowledge of art and media history.
  • Knowledge of discourses in contemporary photographic theory.
  • Outstanding and demonstrable written and verbal communication skills.
  • Ability to compose correspondence, emails, assist with reports and presentations, and other written materials using clear concise business English.
  • Ability to create and maintain organized records and filing systems.
  • Ability to maintain accuracy and attention to detail, including while working under deadlines and with interruptions.
  • Ability to work effectively independently with limited supervision and in a team environment.
  • Ability to use MS Office (Word, Excel, PowerPoint) and Adobe Acrobat at an intermediate level.
  • Ability to use Adobe software (Photoshop, Illustrator, InDesign, Premiere) at a basic level.
  • Ability to perform word processing at 55 words per minute.
  • Ability to prioritize and work effectively under pressure to meet deadlines.
  • Ability to effectively manage multiple tasks and priorities.
  • Ability to develop and maintain cooperative and productive working relationships.
  • Ability to deal with a diversity of people in a calm, courteous, and effective manner.
  • Ability to exercise tact and discretion.
  • Ability to analyze programs, identify key information and issues, and effectively resolve.
  • Ability to understand and apply policies, procedures, and instructions.
  • Ability to exercise sound judgment.
  • Ability to operate the normal range of office equipment.
  • Ability to work flexible hours when needed.
  • Serving It Right certification is an asset.

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