Commercial Real Estate Transaction Coordinator

3 days ago


Calgary, Alberta, Canada JLL Full time
About the Role

We are seeking a highly skilled and detail-oriented individual to join our Calgary Industrial Brokerage team as a Commercial Real Estate Transaction Coordinator. In this role, you will play a critical part in ensuring the smooth functioning of our operations, handling everything from start to completion with precision and attention to detail.

Key Responsibilities:

  • Draft and negotiate leases, sub-leases, purchase agreements, lending arrangements, share agreements, waivers/extensions of conditions, and other contractual documentation.
  • Negotiate lease agreements directly with outside legal counsel, tenants, landlords, and clients, drafting legal clauses and providing step-down language to finalize transactions.
  • Create, maintain, and update internal documentation templates (leases, offers, purchase agreements, waivers, extensions, etc.).
  • Attend and participate in weekly leasing meetings and monthly office meetings as required.
  • Aid the team in winning new business through preparation and coordination of team pitches, presentations, and detailed proposals.
  • Possess knowledge of properties listed by the team to effectively field inquiry calls and answer questions as needed.
  • Review drafted outgoing offers to lease and purchase agreements from internal team members and advise on strategy, risk, and legal language during negotiations.
  • Track and meet strict deadlines on all documentation and deals, including tracking key condition dates, commencement, and closing dates on all transactions.
  • Coordinate and carry out due diligence delivery, review, and advisement with clients on purchases.
  • Manage closing dates on sale transactions and ensure associated legal counsel has all required documentation and deposit monies to meet closing dates.
  • Communicate as needed on behalf of clients with lenders on financing requirements and provide required due diligence on transactions.
  • Liaise with municipal planning/development representatives to assist clients in obtaining encroachment agreements, occupancy, development change of use, and other permits as required.
  • Manage special projects as assigned.
  • Liaise between organizational and corporate teams, including clients, brokers, legal, asset management, architectural, and construction contractors during active contract negotiations.


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