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Administrative Executive

1 week ago

Toronto, Ontario, Canada TalentSphere Staffing Solutions Full time

Job Overview

TalentSphere Staffing Solutions is seeking a skilled Administrative Executive - Private Investments to provide high-level administrative support to the President, CFO and CIO of a private family office in the asset management sector.

The ideal candidate will have 5+ years of senior administrative or executive experience within financial services, asset management, investment company or private family office. They will be responsible for managing event logistics, including catering, room organization, and guest assistance, as well as reviewing, organizing, and responding to regular correspondence.

The successful candidate will possess strong computer skills, familiarity with Portals/Data Rooms/Sharing Sites, and excellent English communication skills. They must be self-motivated, able to work independently and as part of a team, with exceptional attention to detail and organizational skills.

Key Responsibilities:

  • Manage reception duties, including greeting guests, direct phone calls, and handling deliveries
  • Perform routine tasks such as filing, drafting, copying, editing, scanning, faxing, and courier coordination
  • Organize and manage internal and external meetings
  • Assist with the coordination and preparation of presentations, reports, supplemental schedules, and data summaries
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