Administrative Assistant to Executive

2 days ago

Toronto, Ontario, Canada Northwest Employment Works Full time

Job Summary:

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The role of the Executive Office Coordinator is pivotal in providing administrative support to the Office of the President & Chief Executive Officer (CEO), including assistance to the Executive Operations Manager with tasks and responsibilities. This individual will also provide administrative support to the Strategic Policy, Planning and Quality (SPPQ) team under the Office of the President & CEO.

This position entails a wide range of administrative duties, including but not limited to reception, arranging travel plans, taking meeting minutes, distributing correspondence, scheduling appointments, and drafting internal and external communications. The successful candidate will have excellent organizational skills, strong written and oral communication skills, and proficiency in Microsoft Office Suite.

Key Responsibilities:

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  • Assist the Executive Operations Manager in managing their workload by handling routine administrative tasks such as calendar management, appointment scheduling, preparing documents, drafting correspondence, and maintaining filing systems.">
  • Provide direct administrative and office management support to all members of the SPPQ team.">
  • Coordinate travel itineraries, including flights, accommodation, and transportation, with the SLFNHA travel department.">
  • Support the Executive Operations Manager in receiving and screening inbound telephone calls, emails, and visitors for the President & CEO.">
  • Acknowledge receipt of correspondence and follow up on phone calls.">
  • Distribute correspondence to appropriate personnel.">
  • Prepare draft reports, presentations, briefing notes, background documentation, and research.">

Requirements:

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To be considered for this position, candidates must possess a Grade 12 diploma or post-secondary education in Secretarial Arts or office administration. Additionally, they must have at least two years of experience in an office administration setting. Strong interpersonal skills, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality are essential qualities for this role.

Candidates who are fluent in one of the First Nations dialects in the Sioux Lookout Zone are highly regarded, and those with a demonstrated understanding of and competence in serving culturally diverse populations will be preferred.

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