Administrative Officer

2 weeks ago


Alliston, Ontario, Canada STAR TRANSPORTATION INC. Full time
Job Summary

We are seeking an experienced Administrative Officer to join our team at STAR TRANSPORTATION INC. The successful candidate will be responsible for coordinating office services, administering policies and procedures, and providing administrative support to our team.

Key Responsibilities
  • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Oversee and co-ordinate office administrative procedures
  • Type and proofread correspondence, forms and other documents
  • Schedule and confirm appointments
  • Greet people and direct them to contacts or service areas
  • Determine and establish office procedures and routines
  • Arrange and co-ordinate seminars, conferences, etc.
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Record and prepare minutes of meetings, seminars and conferences
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
Requirements
  • 1 year to less than 2 years of experience in an administrative role
  • Excellent oral and written communication skills
  • Ability to multitask and work in a fast-paced environment
  • Efficient interpersonal skills and a team player


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