Legal Assistant

2 months ago

Toronto, Ontario, Canada Osler Full time

Osler, Hoskin & Harcourt LLP is a leading business law firm in Canada, advising corporate leaders and international parties with interests in Canada. Our team of over 1,000 firm members is based in offices across the country, including Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York.

We are seeking a highly skilled Legal Assistant to join our Employment & Labour Department. The successful candidate will provide exceptional support to our lawyers, enhancing practice efficiency and delivering high-quality results. This role requires experience in an Employment & Labour practice, as well as strong administrative, communication, and multi-tasking skills.

Key Responsibilities:

  • Coordinate document workflow, including drafting, formatting, and distributing documents, correspondence, and materials.
  • Manage the lawyers' Inbox and Calendar, staying up-to-date on file developments.
  • Provide administrative assistance and coordinate logistics for client meetings, travel, and hospitality arrangements.
  • Support client development activities, such as managing lawyer bios and updating client relationship databases.
  • Manage new file setup, including gathering and researching information for client intake processes and workspace management.
  • Receive, research, prepare for, and follow up on audit inquiries.
  • Perform other duties as required to achieve Firm objectives.

Requirements:

  • Maintain confidentiality and discretion at all times.
  • Detail-oriented with strong written and verbal communication skills.
  • Organizational skills to effectively multi-task and take initiative.
  • Ability to work independently and take full responsibility for assigned tasks.
  • Knowledge of legal procedures and Employment & Labour practice.
  • Solid drafting and proofreading skills.

Osler is committed to fostering a diverse and inclusive work environment and welcomes applications from people with disabilities and diverse backgrounds. Accommodations are available upon request. Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check and credit check.

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