Court Documents Clerk

3 weeks ago

Oakville, Ontario, Canada Halton Regional Police Service Full time
About the Role

The Halton Regional Police Service is seeking a skilled Court Documents Clerk to join their team. As a key member of the Crown Brief Review Group, this role plays a pivotal part in ensuring the effectiveness and efficiency of police operations.

Key Responsibilities
  • Prepare and process informations, summons, and warrants, as well as Crown Briefs and other court documents.
  • Review arrest reports and supporting documents, ensuring accuracy and completeness.
  • Log accused persons' names, charges, and court dates for follow-up with officers.
  • Prepare Crown Briefs, including receiving and logging briefs, creating NICHE documents, and collating relevant documentation.
  • Query various information sources to identify and access required information.
  • Determine if media or documentation from other organizations is required and make appropriate requests.
  • Follow up with HRPS officers regarding missing charges, to obtain missing documents, clarify details, and ensure that documents are processed.
  • Review material included in the brief and redact sensitive victim and witness information.
  • Communicate with Crown Attorney, defence lawyers, and Court Administration as required.
  • Prepare and submit bail and WASH court briefs.
  • Photocopy, collate, file, and distribute copies of court documents.
  • Maintain a database for uniform and Criminal Investigations Bureau (CIB) officers to log, track, and follow up on disclosure and forwarding disclosure to Case Management.
  • Monitor upcoming court dates, Arrest Summary Report, and manual record tracking system.
  • Notify HRPS officers of upcoming dates and ensure that all documentation is submitted.
  • Assist officers with Judge's Orders, Bail Hearing or Arrest Warrant Briefs/Informations to ensure documentation is complete and accurate.
  • Meet with new recruits to review the court document process and requirements.
  • Act as Commissioner of Oaths to swear affidavits for the issue and service of Court documents.
Requirements
  • High school education.
  • Minimum of one year of administrative or related work experience.
  • Knowledgeable about Adobe E-briefs is an asset.
  • Knowledge and experience in transcribing, compiling, and cross-indexing Crown Briefs.
  • Familiarity with the Criminal Code of Canada and the Court System.
  • Knowledge of police organizations, and/or a law enforcement background.
  • Excellent computer skills: Microsoft Outlook, Word, Excel, and Adobe.

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