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Operations Support Officer

2 months ago

Toronto, Ontario, Canada George Brown College Full time

Job Summary:

The Operations Support Officer provides critical support to the Senior Operations Manager and Dean, ensuring the smooth operation of the division's financial and administrative functions. This role requires a high level of organizational skill, attention to detail, and excellent communication and collaboration abilities.

Key Responsibilities:

  • Coordinate external projects and internal academic program accounts to ensure proper budget categorization.
  • Prepare and submit interim and financial budget reports for all external projects and assist in the preparation of external audits.
  • Conduct budgetary analysis in support of financial reporting to Chairs and the Dean for review and approval.
  • Prepare month-end analysis and year-end internal financial statements, compiling and reconciling data, identifying major variances, and conducting year-to-year comparisons.
  • Under the general direction of the Senior Manager, prepare scheduled reports for enrollment, admission, registration, and other reports as required.
  • Assist with the preparation of documents for business planning processes, including creating a business plan status report to be sent to each Chair/Manager in the Division.
  • Perform ongoing reporting and sharing of data with Operations Managers and Chairs to monitor student enrollment levels and faculty workload hours.
  • Support division projects, including special events and strategic projects, such as process improvement and the implementation of new systems in the Dean's Office.
  • Create and deliver presentations to internal audiences, industry partners, and funders.

Requirements:

  • Three-year diploma or degree equivalent from a recognized post-secondary institution in Business Administration, Accounting, or a related field of study.
  • Minimum of three years of demonstrated practical experience in budget monitoring and financial analysis.
  • Intermediate to advanced computer literacy with Microsoft Office (Outlook, Word, Excel, Office 365) and financial systems.
  • Working knowledge of budgets, accounting, financial management, financial systems, and project management.
  • Demonstrated ability to exercise independent judgment in problem-solving and prioritization.
  • Excellent time management skills, including the ability to independently manage and monitor progress of projects.
  • Solid organizational, multi-tasking, and time management skills are required; ability to cope under pressure associated with the management of numerous complex and demanding tasks and competing deadlines; high level of attention to detail.
  • Excellent communication, collaboration, teamwork, and interpersonal skills.
  • Demonstrated commitment to uphold the College's priorities on diversity and equity.

About Us:

George Brown College prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. We offer hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).