Office Support Specialist
4 weeks ago
Job Summary: We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.
Key Responsibilities:
- Scheduling and Coordination: Schedule and confirm appointments, meetings, and events.
- Communication: Answer telephone calls, relay messages, and respond to emails in a professional and timely manner.
- Data Management: Compile data, statistics, and other information to support our team's work.
- Reporting: Oversee the preparation of reports, ensuring accuracy and attention to detail.
- Supply Management: Order office supplies and maintain inventory levels.
- Information Management: Set up and maintain manual and computerized information filing systems.
- Correspondence: Type and proofread correspondence, forms, and other documents.
Requirements:
- Education: Secondary (high) school graduation certificate.
- Experience: 1 year to less than 2 years of experience in an administrative role.
- Skills: Ability to work independently, multitask, and prioritize tasks. Excellent communication and organizational skills.
Work Environment: Our office is a welcoming and inclusive environment that values diversity and cross-cultural understanding. We are committed to providing a supportive work environment for all employees.
Language: English
Work Hours: 35 to 40 hours per week
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