Legal Support Specialist

2 weeks ago

Surrey, British Columbia, Canada Gautam & Associates Law Corporation Full time
About the Role

We are seeking a highly organized and detail-oriented Legal Support Specialist to join our team at Gautam & Associates Law Corporation. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law firm.

Key Responsibilities
  • Scheduling and Coordination

Schedule and confirm appointments with clients, witnesses, and other stakeholders, ensuring timely and efficient communication.

Document Management

Maintain accurate and up-to-date filing systems, both physical and digital, to ensure easy access to important documents and records.

Minute Taking and Record Keeping

Record and prepare minutes of court sessions, meetings, and conferences, ensuring accuracy and attention to detail.

Office Procedures and Routines

Develop and implement efficient office procedures and routines to optimize productivity and workflow.

Financial Reporting

Prepare and review financial statements and reports, ensuring accuracy and compliance with financial regulations.

Correspondence and Document Preparation

Prepare and key in correspondence and legal documents, ensuring accuracy and attention to detail.

Quality Control

Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.

Work Environment and Requirements
  • Tight Deadlines

Work in a fast-paced environment with tight deadlines, requiring strong time management and organizational skills.

Attention to Detail

Maintain a high level of attention to detail, ensuring accuracy and precision in all tasks and responsibilities.

Client Focus

Provide excellent client service, ensuring a positive and professional experience for all clients and stakeholders.

Interpersonal Skills

Develop and maintain strong interpersonal skills, ensuring effective communication and collaboration with colleagues and clients.

Organizational Skills

Demonstrate strong organizational skills, prioritizing tasks and managing multiple projects simultaneously.

Reliability

Demonstrate reliability and a strong work ethic, ensuring timely completion of tasks and responsibilities.

Work Term and Hours

Work on a permanent basis, with a standard 35-hour workweek.

Work Language

Work in English, with a strong proficiency in written and verbal communication.

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