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Administrative Support Specialist

2 months ago

Kitchener, Ontario, Canada Waterloo Region District School Board Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. This role will provide administrative support to the school administration, ensuring the smooth operation of the school's day-to-day activities.

Key Responsibilities
  • Provide administrative support to the school administration, including maintaining records, preparing reports, and coordinating events.
  • Develop and implement efficient office procedures to ensure the school's administrative functions run smoothly.
  • Communicate effectively with staff, students, and parents to ensure a positive and supportive school environment.
  • Monitor school budgets and accounts, and compile staffing and enrollment statistics.
  • Prepare, check, and submit school data, including reports and records.
  • Support the school's vision, philosophy, and procedures, and interact effectively with students, staff, and parents.
Requirements
  • Secondary School Graduation Diploma is required.
  • Experience using the Aspen Student Information System and applying this knowledge to record keeping and maintaining data integrity is required.
  • Proven strong organizational and time management skills.
  • Experience and knowledge of School-Day and Google Docs is required.
  • Experience and knowledge of K212 is an asset.
  • Experience with G-Suite is required.
  • Excellent computer and word processing skills.
  • Experience in using Microsoft Office products including Word and Excel in a Windows computer environment is required.
  • Ability to work collaboratively as a member of the administrative team of the school.
  • Ability to complete assigned duties with minimal supervision.
  • Ability to communicate effectively in both oral and written forms.
  • Proven ability to take initiative, work independently, and make decisions as appropriate.
  • Ability to exercise high level of confidentiality and discretion.
  • Keen attention to detail and ability to multitask.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. We are committed to equity in employment and welcome applications from members of groups with historical and/or current barriers to equity.

We will make any appropriate accommodation based on any of the human rights protected grounds to support candidate participation in the hiring process.