Capital Projects Coordinator Specialist

7 days ago


Oakville, Ontario, Canada Oakville Enterprises Corporation Full time
Job Overview

We are seeking a highly skilled Capital Projects Coordinator to join our team at Oakville Enterprises Corporation. This role will play a crucial part in assisting the Transportation & Engineering Department with the implementation of capital projects.

Key Responsibilities
  • Collaborate with Purchasing and Finance departments to ensure seamless project execution.
  • Prepare and review Requests for Proposals (RFPs) and Tenders to guarantee compliance with company policies and procedures.
  • Assist in evaluating submissions for RFPs, Tenders, and Roster submissions for awards.
  • Support Contractor and Consultant evaluations to ensure the best outcomes for the company.
  • Participate in initiatives within the Purchasing and other departments that impact Transportation and Engineering.
  • Manage the town's consultant roster, including preparing terms of reference, liaising with other departments, responding to inquiries, and evaluating submissions.
  • Provide regular updates to Purchasing on upcoming RFPs/Tenders to help manage workload.
  • Ensure all awards through the town's roster are properly documented by project leads.
  • Collaborate with Asset Management and other internal departments to identify partnership opportunities, project dependencies, and establish construction schedules, aiming to minimize disruption to residents by combining projects.
  • Serve as the primary contact for all inquiries from Service Oakville regarding both construction and non-construction projects.
  • Triage, investigate, and respond to all inquiries, drafting professional responses for project leads and senior management.
  • Redirect misdirected inquiries to the appropriate department or agencies such as the Region of Halton.
  • Forward inquiries to the appropriate project lead.
  • Maintain a log of inquiries received and ensure timely follow-up.
  • Assist with public information centers (PICs) and related activities, including project website updates and delivery of notices.
  • Conduct site visits as needed to determine who is undertaking work and why.
  • Provide input to continuously improve internal processes and systems.
  • Revise internal processes and systems as required.
  • Maintain project records, ensuring reports, milestone designs, issued for tender (IFT) drawings, meeting minutes, etc., are filed in project directories.
  • Audit project files and work with Project Leaders to update them as needed.
  • Check the completeness of project files and update them with the assistance of project leads.
Qualifications
  • Completion of a three-year Civil Engineering Technology Program.
  • Certified Engineering Technologist (CET) designation from OACETT.
  • 3-5 years of progressive experience in a related field.


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