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Transportation and Engineering Coordinator

2 weeks ago

Oakville, Ontario, Canada Oakville Enterprises Corporation Full time
Responsibilities and Qualifications

The Capital Projects Coordinator role at Oakville Enterprises Corporation involves facilitating the implementation of capital projects within the Transportation & Engineering Department.

Responsibilities
  • Work collaboratively with Purchasing and Finance teams to implement capital projects.
  • Develop and review RFPs and tenders to ensure compliance with company policies.
  • Evaluate proposals for RFPs, tenders, and roster awards.
  • Assist in the assessment of contractors and consultants.
  • Participate in initiatives that enhance collaboration between departments.
  • Manage the consultant roster, including creating terms of reference and evaluating submissions.
  • Provide regular updates to Purchasing on upcoming RFPs and tenders.
  • Ensure all awards through the roster are documented by project leads.
  • Collaborate with Asset Management to identify partnership opportunities and establish construction schedules.
  • Act as the primary contact for inquiries from Service Oakville.
  • Respond to inquiries and draft professional replies for project leaders and senior management.
  • Redirect misdirected inquiries to the appropriate department or agency.
  • Direct inquiries to the appropriate project leader.
  • Maintain a log of received inquiries and ensure timely follow-up.
  • Assist with public information centers and related activities.
  • Conduct site visits to determine who is working and why.
  • Offer suggestions for improving internal processes and systems.
  • Update processes and systems as required.
  • Maintain project records, ensuring reports, milestones, IFT drawings, meeting minutes, etc., are filed in project directories.
  • Audit project files and work with project leaders to update them as needed.
  • Verify the completeness of project files and update them with the assistance of project leaders.
Qualifications
  • Degree in Civil Engineering Technology.
  • CERTIFIED ENGINEERING TECHNOLOGIST (CET) designation from OACETT.
  • At least 3-5 years of relevant experience.