Facilities Operations Coordinator

3 weeks ago

Salmon Arm, Canada Interior Health Authority Full time
Job Summary:

Interior Health Authority is seeking a skilled Facilities Operations Coordinator to oversee the development and supervision of day-to-day activities in assigned service delivery areas. The successful candidate will coordinate major and minor construction projects, ensuring smooth functioning and code compliance of designated facilities, including hospital equipment and systems.

Key Responsibilities:

Ensure effective maintenance and operation of buildings, building systems, grounds, equipment, and hardware by utilizing efficient planning and scheduling and ensuring work is completed according to applicable regulations and standards.

Lead, supervise, and performance manage designated staff and be accountable for the area's operational planning as well as resource allocation and utilization; investigate work and staff issues and where necessary initiate disciplinary action up to and including termination.

Participate in the management of grievances and labour relations matters by performing duties such as responding to 1st and 2nd step grievances, consulting with Human Resources personnel and/or the Manager as required, providing information and attending union/management meetings and arbitrations.

Recruit staff through methods such as interviewing internal and external applicants, making hiring decisions, completing required documentation and forwarding to Human Resources for processing.

Participate in the development of the designated facilities operating budget, make recommendations as appropriate and maintain responsibility for assigned budgets; provide input into the development of short and long-term plans for the facilities infrastructure, acquisition of capital equipment and supplies, and for the expansion of services.

Maintain the Computerized Maintenance Management System (CMMS) including preventative maintenance schedules and plans; review and adjust schedules as necessary according to building system maintenance requirements, budget constraints, and available resources; ensure each scheduled review is consistent with good engineering and safety practices.

Monitor the daily work activity of personnel within the assigned area to ensure safety procedures set by the department and regulatory agencies, such as WorkSafe BC, are fully complied with and that work is progressing according to plan.

Coordinate major and minor projects by reviewing working plans, drawings, and specifications, preparing preliminary cost estimates, determining resources required such as equipment and supplies, liaising with appropriate trades, user departments and contractors on the coordination and scheduling of construction work and reviewing project work to ensure completion in accordance to plan and adherence to applicable codes and organizational regulations.

Prepare reports for the Manager or Director indicating progress of construction projects and documenting problems such as non-compliance with contract documents, delays in construction and proposed resolutions to ensure projects are completed according to plan.

Prepare detailed and single line mechanical, architectural, and structural sketches/drawings, and tenders for renovation/repair projects as required; provide input into the recommendation of contract awards.

Participate in a wide variety of committee meetings by attending departmental, health and safety, construction/project planning and union/management meetings as a representative of the department as applicable.

In the absence of the Plant Manager, act as the point of contact and respond as required to escalated issues from staff and leaders.

Maintain knowledge of current trends and technological advancements in the field, including up to date knowledge of applicable bylaws, codes regulations and standards.

In alignment with IH's Occupational Health & Safety Program, maintain a healthy and safe work environment through complying with and implementing applicable Occupational Health and Safety Regulation, responding to requests from WSBC, identifying hazards and communicating risks, ensuring compliance with employee training, conducting effective incident investigations and implementing required corrective actions.

Perform other duties as assigned.

About Interior Health Authority:

Interior Health Authority strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces.

Interior Health Authority is committed to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

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