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Office Manager

2 months ago

Québec, Quebec, Canada EightSix Network Full time

About EightSix Network

We are a dynamic and innovative company that specializes in providing cutting-edge solutions for urban mobility. Our team is passionate about making cities more livable and sustainable, and we're looking for a highly skilled and organized individual to join our team as an Office Manager/Executive Assistant.

Job Summary

We are seeking a detail-oriented and energetic Office Manager/Executive Assistant to support our team in Montreal. The successful candidate will be responsible for handling various administrative tasks, including HR, accounting, and sales team assistance. If you have a strong background in office administration, excellent communication skills, and a passion for working in a fast-paced environment, we encourage you to apply.

Key Responsibilities

  • HR:
    • Calculate and enter bi-weekly payroll
    • Calculate and remit monthly source deductions
    • Calculate and manage vacations, overtime, group insurance benefits
    • Verify and enter expense accounts for 3-4 employees each month
  • Accounting:
    • Monthly calculation of sales taxes payable/receivable and related reporting
    • Monthly verification of GL balancing
    • Cheque deposits
  • AP/AR:
    • Ongoing management of Accounts Receivable and Accounts Payable
    • Serve as primary contact for suppliers and vendors
    • Sending out and following up on invoices
    • Entering approved invoices and paying vendors at agreed deadlines
    • Quarterly inventory
    • Quarterly calculation of warranty obligations
  • Other tasks:
    • Order and receive parts
    • Manage parts inventory
    • Packing and shipping (a few times per week)
    • Order and organize office supplies
    • Maintain and organize document storage
    • Maintain Microsoft Dynamics Nav data for customers, vendors, items, etc.
  • Sales Team Assistance:
    • Collaborate on preparation of documentation for bids, projects, etc.
    • Handle inbound/outbound customer calls and set up meetings
    • Assist with trade show organization (2-3 times per year)

Requirements

  • Bachelor's Degree in Office Administration or similar field
  • 3+ years of experience in an administrative, organizational, or other detail-oriented function
  • Current working experience handling accounting tasks in a Quebec-based business
  • 1-2 years Logistics experience considered an asset
  • Highly organized, energetic, and a fast learner
  • Experience maintaining confidential information
  • Excellent communication skills in English and French: written/grammar/spelling, verbal (formal and informal), listening, and talking
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook (including calendar), and PowerPoint
  • Familiar with a CRM software
  • The necessary people skills and personal credibility to interact smoothly with customer contacts at all management levels in small, medium, and large organizations
  • Self-starter and overachiever, able to work in a small team or independently as needed

What We Offer

  • Exciting, challenging tasks and interesting perspectives
  • Room for implementing your own ideas
  • Cooperation in a spirit of trust and a dynamic, appreciative atmosphere
  • Comprehensive onboard training and individual initial training
  • Attractive competitive compensation
  • Health insurance, paid vacation, and holidays
  • Large and bright open-space office in a convenient location with plenty of options for commuting, parking, shops, restaurants, etc.
  • Ability to work from home and flexible schedule
  • International cooperation in a continuously growing company