Educational Program Coordinator
4 weeks ago
The University of British Columbia is seeking an experienced Educational Program Coordinator to join its Centre for Health Education Scholarship (CHES). This is a unique opportunity to work in a dynamic and collaborative environment, coordinating administrative matters for two central programs: the Clinical Educator Fellowship Program (CEFP) and the Master of Health Professions Education Canada Program (MHPE-Canada).
Key Responsibilities- Coordinate the entire CEFP application, screening, and recruitment process, providing information and advice to prospective applicants.
- Oversee the room bookings, scheduling, communications to candidates, and records retention for CEFP.
- Coordinate the CEFP Academic Half-Day sessions, including recruiting speakers, managing schedules, and developing educational materials.
- Organize and support CEFP program-related events, including the CHES Orientation and Graduation events for fellows.
- Perform financial duties related to CEFP, including reporting on budget expenditures and processing expenses.
- Provide administrative support to the Program Director and fellows, including drafting and editing reports, compiling statistical data, and conducting routine research.
- Act as the main administrative liaison and contact for MHPE-Canada, coordinating the entire call for applicants, compiling applications, and arranging the interview process.
- Coordinate and oversee all administrative matters for MHPE-related events, including coordinating the logistics for the 3-week sessions.
- Support Program Director(s) in creating and updating informative course materials for master's students.
- Perform financial duties related to MHPE-Canada, including reporting on budget expenditures and processing expenses.
- High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
- Ability to use Outlook, Word, Excel, Adobe Acrobat Pro, and OneNote at an intermediate level.
- Experience with Teams/OneDrive, Canva, and/or WordPress an asset.
- Strong ability to accurately maintain electronic calendars, reconcile scheduling conflicts, and coordinate meetings appropriately.
- Strong interpersonal and communication skills, with the ability to communicate effectively both verbally and in writing, with a diverse audience.
- Ability to compose and edit correspondence, reports, presentations, and other written materials using clear and concise business English.
- Ability to gather, record, and organize information effectively.
- Ability to plan, schedule, and organize a variety of projects and/or events, often concurrently.
- Strong organizational skills, with the ability to manage a full workload, and work under pressure to meet critical deadlines.
- Ability to multi-task and prioritize effectively, and demonstrate flexibility when priorities change.
- Ability to analyze and problem solve with minimal guidance.
- Ability to make thoughtful, informed, and thorough decisions.
- Ability to learn and adapt to new processes or systems.
- Ability to exercise considerable judgment and take initiative on a daily basis.
- Ability to be thorough, accurate, and maintain a high level of attention to detail.
- Ability to deal with a diverse group of people in a calm, courteous, professional, and effective manner.
- Ability to exercise diplomacy, tact, discretion, and reliability.
- Ability to develop and maintain cooperative and productive working relationships.
- Ability to work both independently and participate as an effective member in a team environment.
- Ability to work in a confidential environment, and possess the ability to approach interactions with awareness of sensitive issues, and exercise sound judgment when resolving difficulties.
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