Educational Program Coordinator

2 weeks ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary

The University of British Columbia is seeking an experienced Educational Program Coordinator to join its Centre for Health Education Scholarship (CHES). This is a unique opportunity to work in a dynamic and collaborative environment, coordinating administrative matters for two central programs: the Clinical Educator Fellowship Program (CEFP) and the Master of Health Professions Education Canada Program (MHPE-Canada).

Key Responsibilities
  • Coordinate the entire CEFP application, screening, and recruitment process, providing information and advice to prospective applicants.
  • Oversee the room bookings, scheduling, communications to candidates, and records retention for CEFP.
  • Coordinate the CEFP Academic Half-Day sessions, including recruiting speakers, managing schedules, and developing educational materials.
  • Organize and support CEFP program-related events, including the CHES Orientation and Graduation events for fellows.
  • Perform financial duties related to CEFP, including reporting on budget expenditures and processing expenses.
  • Provide administrative support to the Program Director and fellows, including drafting and editing reports, compiling statistical data, and conducting routine research.
  • Act as the main administrative liaison and contact for MHPE-Canada, coordinating the entire call for applicants, compiling applications, and arranging the interview process.
  • Coordinate and oversee all administrative matters for MHPE-related events, including coordinating the logistics for the 3-week sessions.
  • Support Program Director(s) in creating and updating informative course materials for master's students.
  • Perform financial duties related to MHPE-Canada, including reporting on budget expenditures and processing expenses.
Requirements
  • High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
  • Ability to use Outlook, Word, Excel, Adobe Acrobat Pro, and OneNote at an intermediate level.
  • Experience with Teams/OneDrive, Canva, and/or WordPress an asset.
  • Strong ability to accurately maintain electronic calendars, reconcile scheduling conflicts, and coordinate meetings appropriately.
  • Strong interpersonal and communication skills, with the ability to communicate effectively both verbally and in writing, with a diverse audience.
  • Ability to compose and edit correspondence, reports, presentations, and other written materials using clear and concise business English.
  • Ability to gather, record, and organize information effectively.
  • Ability to plan, schedule, and organize a variety of projects and/or events, often concurrently.
  • Strong organizational skills, with the ability to manage a full workload, and work under pressure to meet critical deadlines.
  • Ability to multi-task and prioritize effectively, and demonstrate flexibility when priorities change.
  • Ability to analyze and problem solve with minimal guidance.
  • Ability to make thoughtful, informed, and thorough decisions.
  • Ability to learn and adapt to new processes or systems.
  • Ability to exercise considerable judgment and take initiative on a daily basis.
  • Ability to be thorough, accurate, and maintain a high level of attention to detail.
  • Ability to deal with a diverse group of people in a calm, courteous, professional, and effective manner.
  • Ability to exercise diplomacy, tact, discretion, and reliability.
  • Ability to develop and maintain cooperative and productive working relationships.
  • Ability to work both independently and participate as an effective member in a team environment.
  • Ability to work in a confidential environment, and possess the ability to approach interactions with awareness of sensitive issues, and exercise sound judgment when resolving difficulties.

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