Office Coordinator

4 weeks ago

West St Paul, Canada Clean Line Full time
Position Overview

The role of the Administrative Assistant at Clean Line involves a variety of responsibilities aimed at ensuring smooth operations within the office environment.

Qualifications
  • Education: College or CEGEP diploma
  • Experience: 1 to 2 years in a similar role
Key Responsibilities
  • Organize and manage seminars, conferences, and other events.
  • Document and prepare minutes for meetings and conferences.
  • Coordinate and confirm appointments efficiently.
  • Handle telephone communications and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Procure office supplies and oversee inventory management.
  • Collaborate with management, union representatives, and HR professionals.
  • Plan travel arrangements, including itineraries and reservations.
  • Establish and maintain both manual and digital filing systems.
  • Conduct data entry tasks as required.
Technical Skills
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and MS Office.
Work Environment
  • Fast-paced and dynamic setting.
  • Ability to meet tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks may be involved.
Personal Attributes
  • Strong multitasking abilities.
  • Exceptional oral and written communication skills.
  • Highly organized and efficient.
  • Team-oriented mindset.
  • Effective time management skills.

Work Term: Permanent
Work Language: English
Hours: 30 to 40 hours per week

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