Business Operations Coordinator

3 weeks ago

Two Hills, Canada CHEZRANTI COMMUNITY CENTRE LTD Full time
Business Services Officer Role

Chezranti Community Centre Ltd is seeking a highly organized and detail-oriented Business Services Officer to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities
  • Implement new administrative procedures and review existing ones to ensure they are up-to-date and effective.
  • Establish work priorities and ensure that all procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including data entry and report preparation.
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals and correspondence.
  • Perform data entry and maintain accurate records.
  • Train staff on new procedures and policies.
  • Oversee and co-ordinate office administrative procedures.
  • Resolve conflict situations and provide guidance to staff.
  • Commission systems and components to ensure they are functioning properly.
  • Coach staff to improve their performance and productivity.
  • Monitor and evaluate the effectiveness of administrative procedures and make recommendations for improvement.
  • Plan and control budget and expenditures to ensure that the office is operating within its means.
Work Conditions and Physical Capabilities
  • Ability to work independently and as part of a team.
  • Ability to work under pressure and meet tight deadlines.
  • Attention to detail and ability to multitask.
  • Excellent communication and interpersonal skills.
  • Flexibility and adaptability in a fast-paced environment.
  • Organized and reliable with a strong work ethic.
  • Ability to maintain confidentiality and handle sensitive information.
Personal Suitability
  • Efficient interpersonal skills and excellent oral communication.
  • Excellent written communication and ability to prepare reports and correspondence.
  • Flexibility and adaptability in a fast-paced environment.
  • Organized and reliable with a strong work ethic.
  • Ability to multitask and prioritize tasks effectively.
  • Time management and ability to meet deadlines.
  • Adaptability and ability to learn new procedures and policies.
  • Integrity and ability to maintain confidentiality.
  • Team player with a positive attitude and strong work ethic.

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