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Office Administrator

2 months ago

Windsor, Ontario, Canada Elevate RS Full time
Job Title: Office Administrator/Bookkeeper

Location: Windsor, ON

Job Responsibilities:

Accounts Receivable and Payable:

  • Generate and send invoices to clients, ensuring timely payment.
  • Monitor customer accounts for outstanding payments and follow up with clients as needed.
  • Record and process incoming payments, maintaining accurate transactions.
  • Reconcile customer accounts and resolve any discrepancies.
  • Prepare and maintain aging reports for accounts receivable.
  • Assist in generating financial reports related to accounts receivable.
  • Receive and verify invoices from vendors.
  • Enter invoices into accounting software for processing.
  • Schedule and prepare payments for approval.
  • Maintain organized records of all financial transactions and documents.
  • Reconcile vendor statements and resolve any discrepancies or issues.

Office Administration and Reception:

  • Greet visitors and manage the reception area.
  • Answer and direct phone calls to appropriate personnel.
  • Manage the scheduling of appointments and meetings.
  • Handle incoming and outgoing mail and packages.
  • Provide general information to clients and stakeholders.
  • Organize and maintain both physical and electronic files for easy access.
Essential Qualifications:
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • 4 years experience in office administration and receptionist roles.
  • 5 years experience in AR/AP roles.
  • Experience with Sage 50 accounting software is preferred.

Job Types: Full-time, Permanent

Pay: $17.30-$25.00 per hour

Expected hours: 44 per week

Additional pay:

  • Bonus pay
  • Overtime pay

Benefits:

  • Dental care
  • Extended health care
  • Life insurance

Schedule:

  • Monday to Friday
  • Overtime

Education:

  • Bachelor's Degree (required)

Language:

  • English (preferred)

Work Location: In person