Executive Assistant – VP/DSVP

1 week ago

Dartmouth, Canada Intact Financial Corporation Full time

At Intact Financial Corporation, we're looking for a highly skilled and organized Executive Assistant to support our Vice President, Atlantic Claims. As a key member of our team, you'll be responsible for providing administrative support, managing calendars, making travel arrangements, and coordinating meetings.

Key Responsibilities:

  • Provide administrative support to the Vice President, Atlantic Claims, including calendar management, travel arrangements, and meeting coordination.
  • Support the entire team with tasks such as filing confidential documents, arranging hospitality services, preparing meeting agendas, and tracking timesheets.
  • Set up project meeting invitations, room reservations, and equipment as needed, and publish meeting agendas.
  • Provide technical support to the team, including onboarding assistance to new employees, through your knowledge of systems and software.
  • Actively participate in special projects and tasks, including updating project documentation and publishing.
  • Plan, coordinate, and attend department and offsite events, including fundraising and staff functions.
  • Run confidential reports and create presentations, documents, and spreadsheets on results.
  • Assist with the annual budgeting process.
  • Provide backup support to other Executive Assistants.

Requirements:

  • College diploma in administration or secretarial studies or equivalent combination of education and experience.
  • Minimum of 3 years of experience.
  • Strong business acumen and professionalism.
  • Proficiency in MS Office (Word, Excel, and PowerPoint).
  • Ability to handle multiple competing priorities and deadlines.
  • Excellent communication skills, both written and verbal.
  • Eligibility to work in Canada.

What We Offer:

  • A financial rewards program that recognizes your success.
  • An industry-leading Employee Share Purchase Plan, with a 50% match on net shares purchased.
  • An extensive flex pension and benefits package, with access to virtual healthcare.
  • Flexible work arrangements.
  • Possibility to purchase up to 5 extra days off per year.
  • An annual wellness account that promotes an active and healthy lifestyle.
  • Access to tools and resources to support physical and mental health, embracing change, and connecting with colleagues.
  • A dynamic workplace learning ecosystem, complete with learning journeys, interactive online content, and inspiring programs.
  • Inclusive employee-led networks to educate, inspire, amplify voices, build relationships, and provide development opportunities.
  • Inspiring leaders and colleagues who will lift you up and help you grow.
  • A Community Impact program, because what you care about is a part of what makes you different.

We are an equal opportunity employer. At Intact Financial Corporation, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

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