Financial Operations Specialist

3 weeks ago

Ottawa, Ontario, Canada Baker Tilly Full time

As a Financial Operations Specialist at Baker Tilly, you will play a crucial role in maintaining the accuracy and integrity of our financial records. Your attention to detail and proficiency in financial software will be essential in performing your duties effectively.

Key Responsibilities:

  • Financial Recordkeeping: Maintain and update financial records, including general ledger entries, accounts payable and receivable, bank reconciliations, and payroll records.
  • Data Entry and Accuracy: Enter financial transactions into the accounting system with precision, ensuring accuracy and completeness of information.
  • Accounts Payable: Process vendor invoices, verify accuracy, and ensure timely payments. Maintain vendor records and respond to inquiries.
  • Accounts Receivable: Generate customer invoices, monitor receivables, and follow up on overdue accounts. Record and reconcile customer payments.
  • Bank Reconciliation: Perform regular bank and credit card reconciliations to ensure accuracy of financial data and identify discrepancies.
  • Payroll Processing: Prepare and process payroll, including calculating hours, deductions, and taxes. Maintain payroll records and reconcile payroll-related accounts.
  • Financial Reporting: Assist in the preparation of financial reports, including profit and loss statements, balance sheets, and cash flow statements.
  • Compliance: Ensure compliance with relevant accounting principles, policies, and regulations. Stay updated on changes in financial regulations and reporting requirements.
  • Documentation and Filing: Maintain organized and up-to-date financial records, documents, and supporting documentation in both physical and digital formats.
  • Communication: Collaborate with internal teams, vendors, and clients to resolve financial discrepancies, address inquiries, and provide financial information as needed.

A successful candidate will have:

Qualifications:

  • Education: A high school diploma or equivalent is required. A degree in accounting, finance, or a related field is preferred but not mandatory.
  • Experience: Prior experience in bookkeeping, accounting, or a related field is highly desirable. Familiarity with accounting software and tools is an advantage.
  • Financial Acumen: Strong numerical aptitude and understanding of basic accounting principles, including debits, credits, and double-entry bookkeeping.
  • Attention to Detail: Excellent accuracy and attention to detail in data entry, recordkeeping, and financial analysis.
  • Organizational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
  • Computer Skills: Proficiency in accounting software and tools such as QuickBooks, Excel, or other financial management systems.
  • Communication Skills: Effective verbal and written communication skills to interact with internal teams, clients, and vendors.
  • Integrity: Maintain confidentiality and handle sensitive financial information with professionalism and discretion.
  • Problem-Solving: Strong analytical and problem-solving skills to identify and resolve discrepancies or issues in financial records.
  • Adaptability: Willingness to learn and adapt to changes in accounting practices, software, and regulations.

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