Document Coordinator

3 weeks ago

Waterloo, Ontario, Canada GHD Full time

About the Role

We are seeking a skilled Document Controller to support our growing project demands in our Waterloo office. As a key member of our Engineering Design Organization (EDO) team, you will play a vital role in streamlining our process and building a path forward.

Key Responsibilities

  • Manage and control documents, including receipt, verification, recording, dissemination, and filing
  • Coordinate deliverables and deliverable lists with design teams
  • Manage and coordinate supplier/vendor deliverables and deliverable lists
  • Organize and maintain project documents according to document procedures
  • Prepare formal transmission slips and submit deliverable packages
  • Maintain project communications and distribute documents to appropriate project teams
  • Organize and maintain digital documents and reference materials for projects
  • Support design managers on other project controls
  • Support design management team with project proposals and/or construction contract administration as needed

Requirements

  • 2 or more years of document control experience with a willingness to learn
  • Engineering and/or construction office experience is an asset
  • Post-secondary education in documentation technology or equivalent studies
  • Team player with the ability to work independently to meet deadlines, goals, and objectives
  • Excellent written and oral communication skills in English
  • Working knowledge and proficiency with one (or more) of the following document management systems: SharePoint, ProjectWise, ACC, OnTrack, Documentum, Aconex, and/or PM+
  • Intermediate to advanced level proficiency with Microsoft Word, Excel, Adobe Acrobat (PDF) and Bluebeam

About GHD

GHD is a diverse and inclusive organization that encourages individual achievement and recognizes the strength of a diverse workforce. We are an equal opportunity employer and will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

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