Faculty HR Specialist

3 days ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary
This position is responsible for providing expert advice and guidance on all matters related to faculty recruitment, appointments, and reappointments within the Faculty of Medicine. The incumbent will oversee the entire faculty recruitment process, ensuring alignment with Equity, Diversity, and Inclusion (EDI) principles. They will review and analyze faculty documentation, including qualifications, job roles, and responsibilities, to ensure compliance with collective agreements, policies, and legislation. The Assistant Manager, Faculty HR will provide advice and recommendations to client units on various actions for term faculty, including salary administration, appointment changes, transfers, and leaves of absences. They will also investigate and resolve non-compliance issues and escalate where necessary.

Key Responsibilities
  • Oversee the faculty recruitment process, ensuring alignment with EDI principles
  • Review and analyze faculty documentation, including qualifications, job roles, and responsibilities
  • Provide advice and recommendations to client units on various actions for term faculty
  • Investigate and resolve non-compliance issues and escalate where necessary
  • Manage, analyze, and review all faculty documentation, including faculty qualifications, job roles, and responsibilities
  • Interpret collective agreements, policies, and legislation governing conditions of employment
  • Provide information, general advice, and recommendations to client units regarding the interpretation of collective agreements and other agreements, policies, and legislation
  • Review, advise, and make recommendations on the lifecycle of paid and unpaid term faculty, including appointments, reappointments, terminations, and notices
  • Investigate and resolve non-compliance issues with client units and escalate where necessary
  • Oversee Workday business processes, analyze data, recommend solutions, and collaborate to resolve discrepancies and inconsistencies
  • Provide advice to managers and faculty on various actions for term faculty, including salary administration, appointment changes, transfers, and leaves of absences
  • Determine and participate in establishing best practices in recruitment and candidate sourcing strategies
  • Identify and provide training and advice to managers, faculty, and administrators for behavioural interviewing, managing unconscious bias, incorporating EDI principles, and human rights legislation
  • Develop, design, and maintain a library of recruitment resources, including interview questions, reference check guides, and candidate engagement and communications tools
  • Identify, analyze, and work collaboratively with different units across the University to implement and evaluate the design and development of new HR business processes to facilitate continuous process improvement within the Faculty
  • Participate in the design and delivery of workshops, presentations, meetings, project initiatives, and training documentation for all faculty administrators and staff
  • Work independently to review and analyze honorific recommendations within the FoM
  • Work with Manager, Faculty Appointments and Recruitment on complex files and creation and recruitment of new honorifics
  • Oversee matters related to FoM Clinical Faculty
  • Support the Director, Clinical Faculty Affairs and advise regarding the Clinical Faculty Affairs Committee (CFAC), UBC policies, and operational changes
  • Recommend improvements Clinical Faculty Appointments and Compensation policies
  • Collaborate on initiatives to enhance Clinical Faculty recognition
  • Ensure consistent policies across UBC's distributed medical program by coordinating with affiliated universities, distributed sites, and health authorities
  • Responsible for analysis of data from FoM's databases and Workday as required and creates faculty appointment and recruitment reports as required
  • Responsible for analysis of applications for FoM external salary awards, ensuring adherence to university and various external agency guidelines prior to submission to the Dean
  • Responsible for advising Department/School administrators on academic certification with the Royal College of Physicians and Surgeons of Canada for the recruitment and ongoing appointment of faculty members, as well as ensures current guidelines are communicated and met
  • Advises on registration with the College of Physicians and Surgeons of BC
  • Ensures College of Physicians and Surgeons of BC disciplinary notifications regarding faculty members are circulated and acted upon by Departments/Schools as required
  • Responsible for investigating, coordinating, and reviewing applications and supporting documents for the UBC Faculty Home Ownership Program
  • Responsible for Faculty HR monthly communication of updates, reminders, and deadlines for Department, School, and Centre Administrators
  • Ensures the FoM website is current and in compliance with relevant UBC practice and relevant policies
  • Provides back-up support to the Faculty HR Assistant and performs other related duties as assigned

Requirements
  • Undergraduate degree in a relevant discipline
  • Minimum of three years of related experience, or the equivalent combination of education and experience
  • Willingness to respect diverse perspectives, including perspectives in conflict with one's own
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
  • Experience in Human Resources Management with thorough knowledge of current best HR and recruitment practices and legislation
  • Experience in a health care or educational environment
  • Proficiency with Workday, Microsoft Word, Excel, PowerPoint, Outlook, and Access databases
  • Excellent communication skills, including the ability to facilitate and deliver training
  • Builds and maintains excellent working relationships with internal and external partners
  • Flexible, open, aware of own biases, and respectful of diverse perspectives, including those in conflict with one's own
  • Exercises tact and judgment
  • Maintains high accuracy and attention to detail
  • Analytical problem-solver, investigates, and resolves conflict in a professional manner
  • Resilient, proactive, adaptable, can prioritize work while under pressure in a fast-paced, ambiguous, and evolving environment
  • Experience in interpreting and applying collective agreements, policies, and procedures in a complex, unionized environment
  • Effective both as part of a team and individually
  • Experience working with an HR coaching model to influence and advise
  • Ability to travel to on and off-site unit locations
  • Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

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