Faculty HR Manager
2 weeks ago
This role is responsible for managing the HR function and administrative practices for all faculty members across the Faculty of Medicine. The incumbent develops and implements standardized human resource practices, procedures, and comprehensive systems having a significant impact within all Departments, Schools, and Centres.
The position resolves intricate and unusual faculty HR issues, including appointment, tenure, and promotion situations. It is responsible for the development and delivery of training programs and provides advice to the Dean, Vice Deans, academic leaders, and staff administrators in Departments, Schools, Centres, as well as to individual faculty members.
The incumbent liaises with UBC Payroll and UBC Faculty Relations and exercises initiative and judgment in advising and providing guidance and human resource expertise to academic and staff administrators.
Key Responsibilities- Reviews departmental/school appointment, reappointment, promotion, and tenure recommendations for full-time tenure stream faculty members and partner appointees.
- Participates in strategic initiatives of the Dean, Vice Dean, Academic Affairs, and Managing Director as requested.
- Investigates and recommends solutions to intricate, unusual, or irregular faculty HR issues.
- Manages administrative functions, including serving as the Secretary and resource person to the Dean's Advisory Committee, Vice Dean, Academic Affairs, and the Dean.
- Responsible for action items and follow-through on preparation for all appointment, reappointment, promotion, and tenure recommendations.
- Develops and implements standardized faculty appointment, tenure, and promotion practices, procedures, and comprehensive systems.
- Provides guidance and advises academic leaders and staff administrators regarding all aspects of faculty appointments, tenure, and promotion, leaves, terminations, and retirement.
- Provides interpretation and advice regarding the Collective Agreement between the University and the Faculty Association, Employment Standards, University, and FoM policies, procedures, and guidelines.
The ideal candidate will have an undergraduate degree in a relevant discipline and a minimum of five years of related experience. They will also have administrative experience, knowledge of University policies, procedures, governance, and administrative systems, and experience with faculty member appointments and UBC human resources.
The candidate will be able to build and maintain relationships with diverse teams, clients, and central University offices, and will have excellent technical and analytical skills and the ability to utilize PC software such as Windows MS Office.
They will also be able to set priorities, work effectively under pressure, and meet deadlines, and will have the ability to compose complex correspondence and apply a broad knowledge of policies and procedures.
The candidate will be able to take initiative in decision-making and resolving problems that may not be clearly covered by guidelines, and will have the ability to maintain accuracy and attention to detail.
They will also be able to exercise a high level of tact, discretion, diplomacy, and confidentiality when communicating with a diverse range of people, and will have the ability to establish and maintain supportive working relationships with client departments as well as central University offices.
The candidate will be flexible, confident, and self-motivated, and will have the ability to work independently as well as participate as a collaborative member in a team environment.
They will also be able to manage staff performance by establishing standards and goals, evaluating performance, providing feedback, and taking corrective action.
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