Property Services Coordinator

1 month ago

Pickering, Ontario, Canada BGIS Full time
About the Role

We are seeking a highly organized and detail-oriented Property Services Coordinator to join our team at BGIS. As a key member of our operations team, you will be responsible for coordinating the delivery of various services related to the ongoing operation of our buildings.

Key Responsibilities
  • Process service requests received through various channels and maintain a database of such requests to meet reporting and analysis requirements.
  • Ensure contractual services are issued against corresponding purchase orders and on-demand services are issued to work orders.
  • Prepare and publish tenders as required and ensure all work orders are scheduled and completed on time.
  • Complete forms as required for various departments, such as RFQs, building advisories, and AHJ (Intelex) documentation.
  • Develop scopes of work and request quotes from service providers where required.
  • Upload all applicable documentation to work orders for reporting and auditing purposes.
  • Coordinate with contractors and building technicians to ensure proper work order and procurement processes are followed.
  • Review monthly Preventative Maintenance work orders and ensure PMs are dispatched appropriately and scheduled and completed prior to month end.
  • Administer and monitor service contracts, including cleaning, and review vendor/contractor performance.
  • Prepare monthly summaries of expenses with supporting details and resolve errors or inconsistencies in expenses from the general ledger.
  • Schedule, coordinate, and complete cleaning inspections to guarantee a best-in-class image is upheld at all times; report and follow up on deficiencies with the cleaning contractor (travel may be required).
Requirements
  • High School Diploma with up to 1 year of relevant experience in office administration/service coordination.
  • Excellent interpersonal skills.
  • Strong customer-oriented skills.
  • Good communication skills (verbal/written).
  • Ability to work collaboratively within a team environment.
  • Ability to work on numerous concurrent tasks and client requests.
  • Knowledge of tendering processes is an asset.
  • Good computer skills, Microsoft Office & Oracle Cloud are an asset.
  • Knowledge of financial management software is an asset.
About BGIS

At BGIS, we believe that diversity and inclusion is a key business driver. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retaining individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success.

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