Administrative Coordinator, Internal Audit, Enterprise Risk, and Governance Specialist
2 months ago
Job Summary
Vancouver Coastal Health is seeking an experienced Administrative Coordinator to join the Professional Practice team at Lions Gate Hospital.
This is a Hybrid Remote/In-office position.
About the Role
- Provide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate Governance (IEC) team.
- Prepare board packages, including tracking IEC deliverables, package timelines, and coordinating submission of board packages.
- Support the report finalization process, including editing, formatting, and managing executive consultations.
- Triage information of a sensitive and confidential nature, coordinate the flow of information, and ensure accurate and timely delivery of administrative services.
- Interact with senior leadership and their administrative support staff to professionally represent IEC using strong communication abilities.
- Oversee administrative procedures internally for the IEC team and support the department's project management of various engagements.
- Work independently and communicate with internal and external partners in a manner that promotes positive and respectful relationships.
- Lead and drive internal improvement projects as directed.
Qualifications
Education & Experience
- Graduation from a post-secondary program or administrative assistant program.
- Three (3) to five (3-5) years' progressive experience supporting senior level management or an equivalent combination of education, training, and experience.
- Intermediate to advanced word processing, spreadsheet, presentation, desktop publishing, and organizational skills.
Knowledge & Abilities
- Exercises considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
- Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens.
- Practices the recognition, inclusion, and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups.
- Ability to multitask and utilize superior organizational skills in navigating complex environments to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to departmental success.
- Liaises in a professional and courteous manner with managers/directors, staff, and the public to gather and disseminate information.
- Communicates in a compelling, clear, and understandable manner (both verbally and in writing) in order to represent the department's interests and assist in report writing. Strong attention to detail and grammar.
- Broad knowledge and understanding of project/process management practices and project tracking.
- Practices care and thoroughness when maintaining, monitoring, calculating, and summarizing data, records, and budget information.
- Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
- Employs expertise in the use of current, intermediate to advanced computer applications to create a variety of documents, briefing notes, spreadsheet reports, and presentations.
- Physical ability to perform the duties of the position.
Why Join Vancouver Coastal Health?
Vancouver Coastal Health is a world-class innovator in medical care, research, and teaching, delivering service to more than one million BC residents. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work.
Benefits
- Comprehensive health benefits package, including MSP, extended health, and dental, and municipal pension plan.
- Grow your career with employer-paid training and leadership development opportunities.
- Wellness supports, including counseling, critical incident, and innovative wellness services are available to employees and their immediate families.
- Award-winning recognition programs to honour staff, medical staff, and volunteers.
- Access to exclusive discount offers and deals for VCH staff.
Equity, Diversity, and Inclusion
We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Administrative Coordinator to join the Internal Audit, Enterprise Risk, and Corporate Governance team. The successful candidate will provide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate Governance (IEC) team.Key...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Administrative Coordinator to join the Internal Audit, Enterprise Risk, and Corporate Governance team. The successful candidate will provide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate Governance (IEC) team.Key...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob Title: Administrative Coordinator for Internal Audit and Enterprise RiskVancouver Coastal Health is seeking an experienced Administrative Coordinator to join our Internal Audit, Enterprise Risk, and Corporate Governance team.Job Summary:We are looking for a highly organized and detail-oriented individual to provide administrative support to our...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Professional Practice team at Lions Gate Hospital.This is a Hybrid Remote/In-office position.Key ResponsibilitiesProvide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Professional Practice team at Lions Gate Hospital.This is a Hybrid Remote/In-office position.Key ResponsibilitiesProvide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Professional Practice team at Lions Gate Hospital.This is a Hybrid Remote/In-office position.Key ResponsibilitiesProvide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Professional Practice team at Lions Gate Hospital.This is a Hybrid Remote/In-office position.Key Responsibilities:Provide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Professional Practice team at Lions Gate Hospital.This is a Hybrid Remote/In-office position.Key ResponsibilitiesProvide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Professional Practice team at Lions Gate Hospital.This is a Hybrid Remote/In-office position.Key ResponsibilitiesProvide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate...
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Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob SummaryVancouver Coastal Health is seeking an experienced Analyst/Administrative Assistant to join the Professional Practice team at Lions Gate Hospital.This is a Hybrid Remote/In-office position.Key Responsibilities:Provide confidential administrative assistance to the leadership and team members of the Internal Audit, Enterprise Risk, and Corporate...
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