Aviation Operations Coordinator
5 days ago
Company Overview:
Execaire Aviation is Canada's premier private jet company with a legacy spanning over 60 years. As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services.
We are driven by a team of over 550 dedicated employees who share a vision of redefining the way you fly, ensuring unparalleled service and unforgettable experience.
Salary:$65,000 - $80,000 per year
Job Description:
The PMO Administrator / CSR is an organized self-starter with the ability to multi-task administration duties while supporting a small amount of client-facing services requiring acute attention to service and detail.
Responsibilities:
- Administer Product Support Cases raised to ensure timely closure of requests from inter-disciplinary departments and prepare final invoices for services as required.
- Support Project Managers with project administration (reports, invoicing, etc.)
- Print material as requested.
- Attend Project Meetings and update MS 365 / MS Teams folders as required.
- Process Work Orders within internal & external databases.
- Follow up on defined action registers to ensure assignees complete their deliverables.
- Support the Director of Program Management as required.
Client Services Representative - Lounge Management:
- Ensure client entrance area, offices, meeting rooms, lounge and washrooms are clean and tidy.
- Greet arriving clients and ensure their comfort settling into our facilities.
- Tend to in-house clients ensuring their ongoing comfort and needs are met.
- Coordinate scheduled activities in the respective meeting rooms within the client entrance area.
- Orchestrate catering as required for special meeting requirements Ensure lounge kitchenette is stocked with coffee, drinks and snacks.
Requirements:
- DEC / DEP
- 1 - 2 years of experience
- General Office Administration
- Client-facing experience
- MS 365 and MS Teams
- Highly organized with good time management skills
- Great customer service skills
- Perfectly bilingual in English and French
- Occasional lifting (under 23 kg)
Benefits:
We celebrate diversity and believe in the power of an inclusive workplace. At Execaire Aviation, we strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. We invest in our team members, offering extensive training programs and ample opportunities to enhance your skills.
We redefine aviation standards and unleash your potential in an environment where your aspirations can take flight. Join us
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