Healthcare Staffing Coordinator

1 week ago

Ottawa, Ontario, Canada Castle Health Services Full time

Castle Health Services is a leading provider of healthcare staffing solutions, dedicated to delivering high-quality care professionals to long-term care facilities, retirement homes, hospitals, and other healthcare settings.

We are seeking an organized and detail-oriented Healthcare Staffing Coordinator to join our dynamic team. As a key member of our scheduling team, you will play a crucial role in ensuring adequate coverage for all client facilities.

About the Role:

This is a fantastic opportunity for someone with strong communication, organizational skills, and the ability to work in a fast-paced environment while maintaining attention to detail and professionalism.

You will be responsible for coordinating daily and weekly schedules for healthcare professionals, including nurses, PSWs, and other support staff, based on client needs. Your excellent communication skills will enable you to effectively communicate with healthcare staff to confirm availability and assign them to appropriate shifts.

Key Responsibilities:
- Coordinate daily and weekly schedules for healthcare professionals
- Communicate with healthcare staff to confirm availability and assign shifts
- Ensure all shifts are filled in a timely manner and handle last-minute cancellations or changes efficiently
- Maintain up-to-date records of employee availability, certifications, and compliance requirements
- Build and maintain strong relationships with clients to understand their staffing needs and ensure a high level of service
- Work closely with the recruitment team to forecast staffing needs and ensure a continuous supply of qualified candidates
- Monitor employee performance and follow up on any client or staff issues related to scheduling
- Provide support and resolve any staffing-related issues that arise outside of regular working hours (on-call responsibilities may apply)

We are looking for someone with previous experience in a scheduling or coordination role, preferably in healthcare or staffing. You will have excellent organizational and time management skills, with the ability to manage multiple priorities. Strong communication skills, both written and verbal, are essential for building positive relationships with staff and clients.

The successful candidate will also possess proficiency in scheduling software and Microsoft Office Suite (Excel, Word, etc.). The ability to work in a fast-paced environment and manage high-volume scheduling is critical. A high level of attention to detail and problem-solving skills are necessary to ensure the smooth operation of our scheduling process.

Compensation and Benefits:

The estimated annual salary for this position is $65,000-$80,000 CAD, depending on qualifications and experience. We offer a comprehensive benefits package, including health, dental, and vision insurance, as well as paid time off and professional development opportunities.

We are committed to providing accommodation in the recruitment process to applicants with disabilities, upon request. If you require accommodation at any time during the recruitment process, please contact us.

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