Public Prosecution Service Records Coordinator

6 days ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time
About the Role

The Government of Nova Scotia is seeking a highly organized and detail-oriented Records Administrator to join our team in the Public Prosecution Service. As a Records Administrator, you will play a critical role in ensuring the accuracy and integrity of criminal case files and records management systems.

Key Responsibilities
  • Manage and maintain accurate and up-to-date records and files for the Public Prosecution Service, including liaison with court administration staff to verify file endorsements.
  • Interact with Crown Attorneys, support staff, other Justice partners, law enforcement agencies, court administrative staff, the criminal defense bar, general public, victims, witnesses, and accused persons to provide information and assistance.
  • Consult with Records Management professionals internally and externally in the application of the STOR/STAR records classification system and manage PPS files in compliance with policies, procedures, and standards.
Requirements
  • High school diploma plus four years of records administration experience is required. An acceptable equivalent combination of education, training, and experience may be considered.
  • Experience in MS Word and Outlook (or other electronic email system) and Internet use is required, as well as accurate typing, word processing, and data entry skills.
  • Strong prioritization and problem-solving skills, along with sound judgment, attention to detail, and the ability to work under pressure to meet deadlines.
Working Conditions
  • Normal work week is 35 hours/week, 7 hours/day.
  • May be required to work overtime on occasion.
  • Extensive keyboarding.
  • Lifting heavy boxes weighing approximately 25 to 30 pounds.
  • Exposure to emotionally disturbing and graphic materials, e.g., photographic materials involving victims of crime.
What We Offer
  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
  • Countless career paths.
  • Department-specific flexible working schedules.

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