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Property Administrator
2 months ago
About the Role:
We are seeking a highly organized and detail-oriented Property Administrator to join our dynamic property management team at First Capital REIT. As a key member of our team, you will be responsible for providing administrative support to effectively operate and maintain a portfolio of retail and mixed-use properties.
Key Responsibilities:
- Provide critical administrative support to the property management team, including accounts receivable and payable processing, budgeting, and supplier invoicing.
- Conduct a thorough review of the monthly rent-roll and pre-authorized debit report to ensure accuracy and compliance.
- Prepare and process purchase orders, accounts payable invoices, and tenant chargebacks in a timely and efficient manner.
- Assist with the preparation of manual tenant statements of accounts and manage account reconciliations.
- Issue demand, default, or termination notices to tenants and provide related reporting.
- Review and prepare tenant notification letters, stop billing notices, last month's rent application, and security deposit application.
- Prepare and process write-offs/take into income and issue tenant refunds.
- Assist with monthly and annual budgets, expense variances, and forecasts.
- Monitor, track, and collect tenant insurance and tenant sales reports.
- Oversee the payment of utilities, track billing, and assist with the collection of data for tenant chargebacks, and environmental, social, and governance (ESG) reporting.
- Coordinate tenants' move-in and move-outs.
- Liaise with the Operations team to dispatch maintenance and security at tenant's request and to facilitate smooth day-to-day site activities.
- Liaise with property accountants, lease administrators, and legal to ensure the accuracy of tenants' information.
- Participate in special projects and take on other duties as assigned.
Requirements:
- One (1) to three (3) years of administration experience, ideally within commercial or retail property management.
- Solid understanding of basic accounting principles.
- Post-secondary education, preferably in business, accounting, or related fields.
- Fully Bilingual in French & English.
- Excellent communication skills to effectively communicate with tenants, suppliers, internal teams, and others.
- Strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
- A team-player; willing to step in and lend a hand as needed and you identify the opportunities to do so.
- Solid computer skills coupled with sound knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook). Experience working with JDE and Building Engines would be an asset.
What We Offer:
- Flexible Hours
- Remote workdays
- Company-matched savings plans
- Annual Wellness Subsidy
- Tuition & Development Program
- Employee Referral Program
- Rewards and Recognition Programs
- Paid time off during December holiday season
- Parental leave benefits