Freelance Set Coordinator

4 weeks ago

Montreal, Quebec, Canada SSENSE Full time

Job Title: Freelance Set Coordinator

Company Description:

SSENSE is a global technology platform operating at the intersection of culture, community, and commerce. Headquartered in Montreal, it features a mix of established and emerging luxury brands across womenswear, menswear, kidswear, and Everything Else.

Job Description:

We are seeking a highly organized and detail-oriented Freelance Set Coordinator to join our team. The successful candidate will be responsible for coordinating all components on-set to ensure smooth execution and completion of daily photoshoot requirements in our best-in-class Studio.

Key Responsibilities:

  • Work in collaboration with Studio Producers to track full completion of visual assets planned, ensuring shoots are delivered in a timely manner and completed according to SSENSE guidelines and standards.
  • Contribute to various Studio activities, including projects, strategic initiatives, and special launches, reporting on assigned production status throughout.
  • Receive daily photoshoot workload, validate proper preparation of goods according to producing requirements, report, and escalate issues and risks by providing information on the impacts in terms of production scope, prioritization, and resource planning.
  • Monitor the status of photoshoot intra-day, following up with the appropriate parties and recommending action plans to handle delays that impact the content, schedule, or quality.
  • Track performance in various monitoring tools to provide visibility on daily e-commerce studio operations, enabling measuring and reporting on ops flows & KPIs.
  • Provide on-set Stylists with upcoming looks and ensure garment handling follows SSENSE care standards.
  • Input information on all looks created for our e-commerce platform by managing item associations.
  • Prepare items for proper end-of-day merchandise transfers back to stock, monitoring damages and ensuring proper labelling.
  • Maintain cleanliness, order, and safety on set, ensuring the adequate usage of equipment.

Requirements:

  • College or University diploma in Fashion Marketing, Business Administration, or a related field.
  • A minimum of 1 year experience in coordination or logistics, within a fashion or e-commerce environment.
  • Knowledge of textiles and garment care.
  • Experience working with apparel, an asset.
  • Proficient in Microsoft Excel and Google Sheets.
  • Good written and verbal communication skills in both English and French.
  • Knowledge of fashion, styling, and photography, an asset.
  • Open to working evenings and weekends, as required.
  • Ability to walk 5 km per day with equipment and/or stand for extended periods, when required.

Skills:

  • Detail-oriented with strong time management and organizational skills.
  • Willingness and ability to learn fast.
  • Results-oriented with a strong work ethic.
  • Solution-oriented mindset and can-do attitude to overcome challenges.
  • Team player with a natural ability to build relationships.
  • Ability to thrive in a fast-paced environment and master frequently changing production and project priorities.

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