Human Resources Generalist

2 months ago

Niagara Falls, Ontario, Canada Ferrovial Full time
Job Summary

The Office Manager plays a pivotal role in the effective implementation of company policies, programs, and procedures, ensuring a close and responsive connection to the daily operations of the project, its management, and clients.

Key Responsibilities
  • Acts as the HR liaison for project staff, handling HR-related queries, new hire processes, payroll setup, benefits enrollment, and onboarding.
  • Coordinates comprehensive new employee orientation sessions and ensures the accuracy and completeness of all new hire documentation.
  • Supports a variety of human resources related functions, including implementation and administration of policies and programs including employment, performance management, payroll, benefits, and training and compensation.
  • Manages employee lifecycle events, such as transfers, vacations, promotions, pay adjustments, and terminations, ensuring compliance with documentation.
  • Ensures document control and submission adhere to the Maintenance Standard Specification.
  • Demonstrates expertise with business systems, for procurement, financial reporting, and HR functionalities. This includes efficient data entry, information retrieval, and report generation to support project operations.
  • Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll, and financial reports and work order activity reports.
  • Maintains confidential employee files and other project filing including training and license records and vendor insurance certifications.
  • Responsible for purchasing supplies, maintaining office equipment, rental, and vendor contracts.
  • Oversees the procurement process for all patrol yards across the project, ensuring efficiency and compliance.
  • Responsible for keying payroll hours and work activities for project employees in a timely and accurate manner.
  • Responsible for the administration of the project's accounts payable and petty cash account including reconciliation, verification, and distribution.
  • Assists in the administration of the fleet management system including data entry and invoice review.
  • Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements.
  • Responsible for taking and distributing minutes for the Joint Health and Safety Committee (JHSC) quarterly meetings, ensuring accurate documentation of discussions, decisions, and action items.
  • Responds to urgent inquiries, coordinating timely assistance as needed.
  • Required to be available for as needed for overtime.
  • All other duties as assigned.
Requirements
  • Ability to handle confidential information.
  • Ability to multi-task with accuracy, work independently with attention to detail and organization.
  • Proficient with Microsoft Office applications.
  • Ability to learn Timekeeping/HRIS system, excellent verbal, written, and interpersonal communication skills with an ability to communicate to all levels of management.
  • Very strong customer service orientation.
  • General clerical and office administration skills.
  • Ability to work in a high-volume, fast-paced changing environment.
  • Highly developed sense of safety awareness and perceptive ability.
  • Willing to commit to working injury-free and have the ability to recognize hazards inherent in routine and non-routine tasks and make adjustments to avoid loss, injury, or accident.
  • Ability to communicate with co-workers safety instructions.
  • Ability to think clearly and focus on your safety in your immediate surroundings, while properly using equipment as instructed.
Education and Experience
  • High School Diploma or GED would be an asset.
  • Over 5 years of experience in administrative and/or human resources roles preferred.
  • A valid driver's license would be beneficial.
Work Conditions/Physical Demands
  • Regularly required to sit for extended periods.
  • Occasionally required to stand and walk for brief periods.
  • Frequent use of hands and fingers for handling or feeling and reaching with hands and arms.
  • Must have good vision for close work, distance viewing, color differentiation, and focusing adjustments.
Work Environment
  • Primarily an office setting.
  • Typically experiences a moderate noise level.

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