HR Coordinator

1 month ago

Vancouver, British Columbia, Canada Colas Western Canada Inc. Full time

Job Summary

We are seeking a highly skilled and organized HR Coordinator to join our team at Colas Western Canada Inc. The successful candidate will be responsible for providing administrative support to the HR department, including tasks such as data management, reporting, and communication with employees and management.

Key Responsibilities

  • Collaborate with the HR Business Partner to capture key responsibilities and accountabilities of all jobs within the organization.
  • Develop fresh job descriptions, ensuring alignment with our desired format and standards.
  • Support the HR Business Partner in creating templates for workforce planning.
  • Capture relevant HRIS data and logically structure it for the workforce planning exercise.
  • Assist the HR Business Partner in establishing a manpower planning process.
  • Prepare workforce budget sheets in Excel and create dashboard templates.
  • Assist the HR Business Partner in HR processes diagnostic study with the aim to improve efficiency & productivity of the HR Team.
  • Assist the HR Business Partner & HR Generalists in benchmarking of practices & processes with other Colas divisions and subsidiaries.
  • Prepare flowcharts, process notes & checklist for various HR processes.
  • Develop training modules for the end users on the redefined processes.
  • Provide support in pre-screening candidates and coordinating interviews.
  • Collaborate with the HR team to ensure a positive candidate experience.
  • Assist with general correspondence for employees and managers.
  • Assist the HR Business Partner & HR Generalists in onboarding paperwork.
  • Assist the HR Business Partner in capturing job reporting relationships for the new structure.
  • Prepare data templates to facilitate smooth data corrections from the backend.
  • Analyze HRIS data and recommend key HR Metrics.
  • Develop HR dashboards & report templates in Excel utilizing existing HRIS data.
  • Study collective bargaining agreements in place & extract all wage and benefit information in Excel format.
  • Do a comparative study on wages rates within the organization & highlight discrepancies in wage and benefits across same job type & groups.

Requirements

  • Currently pursuing or finished a degree in Human Resources, Business Administration, or a related field.
  • One year of HR experience (desirable)

Abilities

  • You're a people person – You're comfortable talking with anyone, delivering engaging presentations, and maintaining a professional demeanor.
  • You've become a virtual meeting master – You're comfortable communicating with team members over virtual platforms (Zoom, Microsoft Teams).
  • You love working with data and crunching numbers – you've used your analytical and problem-solving skills to create detailed reports (experience with advanced Excel functions is a strong asset).
  • You thrive in a fast-paced environment – You can set goals, manage multiple tasks simultaneously and meet tight deadlines.
  • You have a high level of attention to detail - You can be trusted to work with confidential data.
  • You love working with technology and learning new programs – Previous exposure to an HRIS system would be an asset.
  • You can work independently and in teams – You're comfortable working both from the office and from home, connecting with teams across Canada.

About Us

Colas Western Canada Inc. offers opportunities for qualified people who want to grow in our high-performance organization including competitive salary and benefits package, along with in-house training, an incredible work environment, and career advancement opportunities. Must be able to meet all safety requirements including pre-employment drug/alcohol testing. We would like to thank all applicants for submitting their resume. However, only applicants selected to be interviewed will be contacted.

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