Marketing Operations Coordinator

3 days ago


Ottawa, Ontario, Canada The Ottawa Hospital Foundation Full time $41,000 - $59,000
About the Role

We are seeking a highly organized and detail-oriented Marketing Operations Coordinator to join our 18-person Marketing & Communications team at The Ottawa Hospital Foundation. As a key member of our team, you will provide administrative support to our Chief Marketing Officer, ensuring the smooth operation of our marketing efforts.

Key Responsibilities
  • Provide calendar management and scheduling support to the Chief Marketing Officer
  • Coordinate with the Finance department to arrange timely payment of invoices and record expenses in the budget tracking document
  • Coordinate with vendors to obtain estimates, quotes, and invoices, and coordinate internal approvals
  • Monitor emails received to our main marketing inbox
  • Liaise with the hospital's facilities staff to install and maintain physical and digital marketing assets
  • Restock marketing collateral and remove outdated materials
  • Order swag, promotional items, and branded marketing materials
  • Maintain attention to detail and utilize project management skills to ensure tasks are actioned
  • Exhibit the ability and willingness to learn new software
Requirements
  • Relevant administrative and/or project management experience
  • Proficiency with Microsoft Office and ability to learn new software
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment
  • English essential, French an asset
What We Offer
  • Pension and medical benefits
  • Defined benefits pension
  • Hybrid work-place options available
  • Flexibility to start work between 7:00am-9:00am, Monday through Friday


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