Accountant I, AR

3 weeks ago

Vancouver, British Columbia, Canada BC Pavilion Corporation Full time

Accountant I, Accounts Receivable

Vancouver Convention Centre is seeking an experienced Accountant I, Accounts Receivable to join our team. As a key member of our finance department, you will be responsible for performing day-to-day Accounts Receivable tasks, including invoicing and data entry of payments received, while delivering excellent customer service to both internal and external parties.

Key Responsibilities:

  • Analyze customer invoices and statements to ensure accuracy and apply adjustments when required.
  • Assist in process improvement and workflow streamlining projects.
  • Assist with month-end activities, including creating and issuing Retail invoicing and Supplier chargeback invoicing.
  • Coordinate with event and shared services teams on various event venue settlement items.
  • Collect payment information from the Event Business Management Software (EBMS) to facilitate event venue settlement and make collection calls and follow-ups on payments.
  • Monitor bank accounts daily and record payments made by wire transfer or cheque, and process credits.
  • Prepare monthly bank statement reconciliations.
  • Assist in researching and resolving payment discrepancies, analyze and adjust customer invoices and statements.
  • Review revenue charges in accordance with sales contracts, licensing agreements, and ticketing settlement reports.
  • Prepare client invoices and deposits for transactions/events with accuracy and within established time frames.
  • Investigate and resolve customer queries in a timely manner and escalate complex customer queries.
  • Maintain contact with clients, stakeholder teams, in-house suppliers, and internal departments regarding overdue deposits, invoice payments, and follow-up on payments.
  • Work closely with other departments and suppliers to ensure proper accounting and internal controls are maintained on a company-wide basis.
  • Maintain detailed records and documentation of AR and event accounting functions for audit purposes, in accordance with statutory requirements.
  • Assist with managing accounts receivable aging and ad-hoc accounting duties and special projects as requested.
  • Respond to internal and external inquiries via phone, email, and Teams, while maintaining a professional manner.
  • Provide backup support for the Accounts Payable and other finance teams as needed.

Qualifications, Experience, and Competencies:

  • Minimum one year of work experience in Accounting, preferably in Accounts Receivables or convention/hotel industry.
  • Minimum Diploma in Accounting.
  • Working towards CPA designation is an asset.
  • Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, Microsoft Access, Outlook).
  • Experience with centralized financial software programs or ability to learn new systems quickly.
  • Experience using EBMS (Event Business Management System) or a similar software is an asset.
  • Excellent data entry skills with the ability to manage a large volume of data with a high degree of accuracy and attention to detail.
  • Strong organizational and time management skills.
  • Strong written and verbal communication skills with the ability to deal professionally with all levels of management.
  • Proven track record of successfully conceptualizing, managing, and completing business improvement projects.
  • Ability to adhere to deadlines and handle multiple tasks and functions at a time.
  • Excellent critical thinking, problem-solving, and analytical skills with the ability to make sound decisions.
  • Demonstrated ability to work independently and proactively in a time-sensitive environment.
  • Proven ability to work well under pressure.
  • Driven by service excellence.

What We Offer:

  • Excellent benefits and a strong government pension plan.
  • Interesting projects.
  • Supportive team.
  • Career growth.

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