Administrative Support Specialist
4 weeks ago
At Memorial University, we are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team in the Division of BioMedical Sciences.
Key Responsibilities:
- Providing administrative support to the Administrative Staff Specialist III
- Performing moderately difficult and varied clerical work, requiring initiative and independent judgment
- Answering routine queries at the front desk of the General Office
- Replying to enquiries via email, in person, or phone from faculty, staff, and students
- Typing letters, reports, and memoranda from rough draft
- Editing and creating fillable forms
- Photocopying materials as required
- Maintaining a computerized and manual filing system
- Compiling and formatting spreadsheets
- Sorting and distributing mail
- Ordering office supplies
- Arranging various meetings and room bookings
- Assisting with the preparation of agendas and transcribing minutes
- Preparing various requisitions
- Maintaining and updating the Divisional website and social media accounts
- Posting events to the Faculty of Medicine calendar
- Preparing weekly attendance reports
- Keying departmental leave
- Posting on Divisional Notice Boards
Requirements:
- Experience (1-3 years) in moderately difficult and varied clerical work
- Supplemented by courses in business education or office administration
- Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint
- Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently
Salary: $43,119 - $50,582 per annum (CUPE Local 1615)
How to Apply: Please submit your application by August 12, 2024, to be considered for this exciting opportunity.
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