Administrative Support Specialist

4 weeks ago


St John's, Newfoundland and Labrador, Canada Memorial University Full time

At Memorial University, we are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team in the Division of BioMedical Sciences.

Key Responsibilities:

  • Providing administrative support to the Administrative Staff Specialist III
  • Performing moderately difficult and varied clerical work, requiring initiative and independent judgment
  • Answering routine queries at the front desk of the General Office
  • Replying to enquiries via email, in person, or phone from faculty, staff, and students
  • Typing letters, reports, and memoranda from rough draft
  • Editing and creating fillable forms
  • Photocopying materials as required
  • Maintaining a computerized and manual filing system
  • Compiling and formatting spreadsheets
  • Sorting and distributing mail
  • Ordering office supplies
  • Arranging various meetings and room bookings
  • Assisting with the preparation of agendas and transcribing minutes
  • Preparing various requisitions
  • Maintaining and updating the Divisional website and social media accounts
  • Posting events to the Faculty of Medicine calendar
  • Preparing weekly attendance reports
  • Keying departmental leave
  • Posting on Divisional Notice Boards

Requirements:

  • Experience (1-3 years) in moderately difficult and varied clerical work
  • Supplemented by courses in business education or office administration
  • Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint
  • Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently

Salary: $43,119 - $50,582 per annum (CUPE Local 1615)

How to Apply: Please submit your application by August 12, 2024, to be considered for this exciting opportunity.



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